Landlord services guide
Inventory clerks: check-in and check-out prices compared
Four firms of inventory clerks in England, with the check-in, check-out and inventory prices each publishes, the trade body it names and the company behind it, read on its own site on 25 October 2026. Listed A to Z, not ranked. LetCompliance, the software that runs the let and holds the inventory, its photos and the tenant’s signature, is set out first and sends no clerk.
- Reviewed
- Editor
- Erdem Volkan
- Firms
- 4, A to Z
LetCompliance, the publisher’s own software
Runs the let beside every firm here
Landlord software for the whole let: adverts and applications, the tenancy and its signatures, rent and Direct Debit, arrears and the Section 8 notice, repairs, deposits, certificates and Making Tax Digital for UK property income.
From £7.99 a month for one property.
An unfurnished check-out costs £100 + VAT for a studio to £140 + VAT for four bedrooms at InventoryFlex in London, and £105 + VAT to £155 + VAT at JET Inventories in the South East, on the prices read on 25 October 2026; the two national franchises quote. In England the landlord pays: a tenant cannot be charged for an inventory. LetCompliance runs the let around the report: the check-in with photos on each item, the tenant’s signature, the check-out set beside it and the deduction worked out. From £7.99 a month for one property.
LetCompliance, the publisher’s own software
What LetCompliance does beside your clerk
A clerk walks the property on the day. LetCompliance runs the let around that visit: the tenancy, the deposit and its scheme, the check-in the tenant signs and the check-out compared with it, so the evidence a deposit claim needs is in one place.
The check-in, room by room
Rooms from sixteen templates, each item with its condition and up to 10 photos, taken or chosen on a phone, in one dated report.
On paid plans and the trial
Signed by the tenant, then locked
The report goes to the tenant to sign on their phone, one shared copy for joint tenants, with room to comment. Once signed it is locked, and an audit certificate records each step, the time and the report’s SHA-256 fingerprint.
On paid plans and the trial
The check-out beside the check-in
The check-out starts from the check-in’s rooms and items, never its conditions or photos. The comparison matches each item, shows what got worse first and sets the photos from both walks side by side.
On paid plans and the trial
The deduction, worked out
For each item, replacement cost × remaining life ÷ total life × the tenant’s share of 25, 50, 75 or 100%, from the lifespans you enter, with the working printed.
On paid plans and the trial
One pack for the deposit scheme
One PDF for TDS, DPS or mydeposits: the deposit and its protection, the timeline, and both reports with their photos.
On every paid plan, not in the trial
What it does not do. LetCompliance does not send a clerk or make any visit: you, an agent or a clerk you hire walks the property, and the software keeps the record. It does not decide a deposit dispute or say what an adjudicator will make of the evidence.
LetCompliance publishes this guide and is landlord software. It is not one of the firms compared below and is not ranked against them.
Plans are one price for each size of portfolio, never a charge per property, a month: £7.99 for 1 property, £14.99 for up to 3, £19 for up to 10, £29 for up to 20 and £49 for any number. Every new landlord account starts with a 3-day trial and no card.
Listed A to Z, not ranked
Four inventory clerk firms, A to Z
Prices as each firm’s own page showed them on 25 October 2026, with VAT as the page states it. Memberships are as each firm states them; LetCompliance has not checked them on the AIIC or Propertymark directories.
| Firm | What it offers | Published prices (read 25 October 2026) | Trade body, as stated | Company (Companies House) |
|---|---|---|---|---|
| InventoryFlex | Inventory, check-in, check-out and mid-term reports for landlords and agents across the London boroughs, since 2018 as its site says. |
Read on inventoryflex.co.uk/pricing | States that all its reports are completed by AIIC-accredited clerks. | Incorporated 1 February 2018. |
| JET Inventories | Check-in, check-out and mid-term inspections from High Wycombe across the South East, naming Oxford, Aylesbury, Beaconsfield, Gerrards Cross and Amersham, beside legionella risk assessments. |
| States that it is a member of ARLA Propertymark and the AIIC. | No company is named on the pages read (home, terms and privacy), and no company of that name was found on Companies House. |
| miServices (Mobile Inventory Services) | Inventory, check-in, check-out and mid-term reports through a franchise network of more than 60 locations, as its site says, booked centrally. |
Read on miservices.co.uk | No membership of the AIIC or of Propertymark’s inventory scheme is stated on the pages read. | MOBILE INVENTORY SERVICES LIMITED, 07884266 Incorporated 16 December 2011. Found on the register by name: the pages read give no company number. The company of that name at the Chester address in the site’s footer. |
| No Letting Go | Inventories and schedules of condition, check-in, mid-term and check-out reports through a national franchise of 90 or more offices, as its site says. |
Read on nolettinggo.co.uk and its London page | States that every office is a member of ARLA Propertymark Inventories or the AIIC, each branch page giving its own. | NO LETTING GO INVENTORY MANAGEMENT LTD, 06055603 Incorporated 17 January 2007. Found on the register by name: the pages read give no company number. The company of that name at the Swanley head office its site gives. Branches trade through companies of their own. |
The fixed part
What the deposit schemes say about inventories
- The landlord has to prove a claim on the deposit; the tenant does not have to disprove it. The schemes’ joint guide counts as the best evidence a report made by a third party such as a professional inventory clerk, with dated photos, signed by the tenant (Deposits, Disputes and Damages, the joint scheme guide).
- A report the landlord or agent made needs evidence that the tenant saw it and had the chance to agree or comment. The DPS says a report that is not independent, not signed and not backed by photographs is unlikely to carry enough weight (DPS).
- Do the check-out as soon as possible after the keys come back (DPS). mydeposits says it is usually done within two days of the move-out, and that its adjudicators do not visit the property or interview anyone, so a claim stands on the papers (mydeposits).
- A tenant who will not sign the check-out does not stop the claim: the adjudicator decides on the evidence, and an email or text from the tenant agreeing with the report counts (DPS).
- Costs need invoices or receipts: the joint guide says estimates and quotes are weaker evidence, because they do not show a cost actually incurred.
- In England the landlord pays for the inventory and the check-out. A tenant can be charged only the payments GOV.UK lists, and requiring a tenant to pay for a service such as an inventory is a prohibited payment (GOV.UK, fees you can charge as part of a tenancy).
Before you choose
What to check
What the price covers
Clerks price by bedrooms, with a set list of other rooms. Ask what counts as an extra room, whether furnished costs more, and whether VAT is on top: both price lists here exclude it.
A membership you can check
The AIIC lists its members by county. Propertymark accredits inventory providers who hold its Level 3 Award in Inventory Practice, or commit to it, and carry public liability and professional indemnity insurance. Check a firm on the body’s own directory.
Dated photos and the tenant’s signature
Ask how the report shows when each photo was taken and how the tenant signs or comments. The deposit schemes weigh both.
The check-out date
Book the check-out for the day the keys come back, or as soon after as the clerk can. The DPS says the longer it waits, the more doubt there is about who caused what.
Before you rely on this page
This page is not legal advice. It sets out what each firm publishes, read on one day; prices change. Confirm the price and what the report includes in writing before you book.
Check a clerk’s membership on the AIIC’s own directory before you book. No link on this page earns LetCompliance a fee.
Method
How this page was put together
- Fees: each firm’s own pages, read on 25 October 2026, without making an account, booking anything or asking for a quote. Every fee is given as the page gave it, with VAT as the page states it, and a fee a page does not publish is marked as not published.
- Companies: Companies House for the company behind each firm, read the same day. Where a firm’s pages give no company number, the company found on the register under the name it gives or trades as is shown, and the cell says so; where none could be matched, the cell says that too.
- Regulators and memberships: as a register shows them where the line names the register and the day it was read, and otherwise in the firm’s own words. A membership a firm states has not been confirmed with the body unless the line says so.
- Not ranked: the firms are listed A to Z. Nothing was bought or tried; this is a desk comparison of published pages and public registers. Any link that pays LetCompliance a fee is marked Sponsored; the links here go to the pages that were read.
- LetCompliance publishes this guide and makes landlord software. It is set out first because it is the publisher’s own product, and it is not compared with the firms.
Official sources read
- Deposits, Disputes and Damages: the joint scheme guide (revised June 2017), hosted by TDS
- DPS: what makes a reasonable deposit claim
- DPS: the check-out process
- DPS: common dispute questions
- mydeposits: evidence for a deposit dispute
- GOV.UK: fees you can charge as part of a tenancy (updated 7 July 2026)
- AIIC: about the association
- Propertymark: ARLA Propertymark inventories accreditation
- Propertymark Qualifications: Level 3 Award in Inventory Practice
- Companies House: each company named above
FAQs
Questions landlords ask
How much does an inventory clerk cost?
On the price lists read on 25 October 2026, an unfurnished check-out costs £100 to £150 + VAT at InventoryFlex in London (studio to five bedrooms) and £105 to £170 + VAT at JET Inventories in the South East. An inventory and check-in costs £120 to £170 + VAT at InventoryFlex and £120 to £205 + VAT unfurnished at JET. No Letting Go and miServices quote by enquiry.
Who pays for the inventory and check-out, the landlord or the tenant?
In England, the landlord. A tenant can be charged only the payments on GOV.UK’s list, and requiring a tenant to pay for a service such as an inventory is a prohibited payment.
Do I need an independent inventory clerk?
No law requires one. The deposit schemes give most weight to a report an independent clerk made, with dated photos and the tenant’s signature; a report you make yourself needs evidence that the tenant saw it and could agree or comment. LetCompliance sends your report to the tenant to sign and records when they did.
How soon after the tenant leaves should the check-out be done?
As soon as possible after the keys come back. The DPS says the longer it is left, the more doubt there is that a problem was the tenant’s doing, and mydeposits says the report is usually done within two days.
What is the AIIC?
The Association of Independent Inventory Clerks, running since 1996. Its members follow its code of practice and carry professional indemnity and public liability insurance, and its directory lists them by county. Propertymark runs a separate accreditation for inventory providers.
Does LetCompliance do inventories?
It is the software, not the visit. On paid plans and the trial you make the check-in and check-out in it, room by room with photos; the tenant signs it, and the check-out is compared with the check-in. It sends no clerk to the property.
