FeaturesCheck-in and check-out
Walk it at the start, walk it at the end, and let it do the comparing
Sixteen UK room templates, photographs on every line, and a check-out that pairs itself to the check-in. What changed is shown to you rather than argued about, and so are the gaps in your own evidence.
- Signed by the tenant on their phone
- Portfolio plan and above
- Deductions apportioned for age
How it works
- 01Pick the rooms, not the items
- 02Walk it and photograph as you go
- 03Send it to the tenant to sign
- 04Walk the same list at the end
- 05Cost only what can be costed
The short answer
What is inventory software?
Inventory software records the condition of a property at the start of a tenancy and again at the end, and compares the two. It is the difference between a deposit deduction you can evidence and one you are asking a tenant to accept on trust.
LetCompliance starts from sixteen UK room templates, including the ones people forget: the front and rear garden, the garage, the loft, the downstairs WC, the stairs, HMO communal areas, the meters and the keys. It suggests rooms for the type of property, numbers the bedrooms for you, and each line takes a condition and photographs.
A templated row never arrives with a condition filled in. It is marked as not inspected until someone records it, because software that pre-fills "good" on an item nobody looked at has written a false statement into a landlord’s own deposit evidence.
At the end you walk the same list. The check-out is copied from the check-in, paired item by item, and each change is graded by how far it fell, with photographs from both visits side by side where something changed. It also counts what you cannot claim for because nobody recorded it at the start, which is the finding landlords least want and most need.
What it does
Three things that decide a deposit dispute.
Both days, side by side
Where an item changed, the photographs from the check-in and the check-out are shown next to each other. One photograph of a stained carpet proves a stained carpet; the pair shows when it happened.
The comparison, done for you
The two visits are matched line by line and every change is graded by how far the condition fell, so damaged or missing items stand out from small slips. You are not comparing two PDFs by eye.
The gaps, counted
Items never recorded at check-in, items nobody inspected and items the check-out never reached are all counted and shown. A report that hides its own holes is the kind that falls apart when the other side finds them.
In detail
What the inventory records
The detail behind the headline features.
- Rooms suggested for the property
- Flats, houses and HMOs start from different room sets, and bedrooms are numbered for you, up to twenty.
- Meters worked out for you
- Readings taken at check-in and check-out are compared, so the usage between the two visits is calculated rather than scribbled.
- Mid-tenancy visits linked
- A mid-tenancy report can link back to the check-in, so a problem found halfway through has a baseline to compare against.
- One copy for joint tenants
- Joint tenants sign the same report. The signing link lasts 21 days, with reminders sent before it expires.
- Phone photos that just work
- Photos taken on an iPhone are converted when the PDF is built, so nothing goes missing from the report.
- A PDF with the comparison in it
- The report includes the item-by-item comparison and the count of gaps, not just a list of rooms.
- Deductions worked out properly
- A deduction is apportioned for the life the item had left, calculated on the server rather than typed in.
- A pack for a dispute
- The inventories, photographs and costings can be merged into one dispute pack on the paid plans.
Step by step
From an empty property to a settled deposit
- Step 1
Pick the rooms, not the items
Sixteen UK templates cover the whole property, including the garden, garage, loft and meters. Template rows start as not inspected.
- Step 2
Walk it and photograph as you go
Each line takes a condition and photographs, on a phone, in the property. Meter readings and keys are part of the same walk.
- Step 3
Send it to the tenant to sign
It goes out for e-signature and delivery to the tenant’s email is tracked, so an agreed inventory is a document rather than an assumption.
- Step 4
Walk the same list at the end
The check-out is copied from the check-in and paired to it, so what changed, what did not and what has no baseline are separated for you.
- Step 5
Cost only what can be costed
Anything that fell far enough carries a deduction apportioned for the life the item had left, with the photographs next to the figure.
The difference
The same job, without the retyping
By hand
In LetCompliance
Typing every room and item into a word processor template
Picking rooms from sixteen UK templates, bedrooms numbered for you
Comparing two PDFs by eye at the end of the tenancy
A check-out paired to the check-in item by item, with each change graded
Hoping the tenant read the inventory and agreed with it
E-signature on the tenant’s phone, one copy for joint tenants
Guessing a fair deduction for a ten-year-old carpet
A deduction apportioned for the item’s remaining life
Meter readings on the back of an envelope
Readings on both visits, with the usage worked out
Same account
The inventory is the beginning and the end of a tenancy.
It is worth most when the middle is in the same place: the inspections, the repairs and what the tenant reported.
See every feature- Deposit deductions worked and evidenced
- Mid-tenancy inspections, dated and rated
- Repairs with before and after photographs
- A free tenant portal, no password to remember
- Rent recorded against every tenancy
- SA105 and Section 24 figures
Questions
Questions, answered
Which plans include inventories?
Inventories, check-ins, check-outs and the comparison are part of the Portfolio plan (£19 a month) and above, and agency workspaces. The free plan, the Solo plan and the 14-day trial do not include them. Merging a dispute pack is also on the paid plans.
Do I have to do the inventory myself?
Most landlords using the software do, on a phone, and it is built for that. If you would rather someone attended, you can book an inventory visit as a separate one-off order.
What does "not inspected" mean, and why does it matter?
It means nobody has recorded that item yet. A template row never arrives saying "good", because that would be a statement about something nobody looked at, inside your own deposit evidence. It stays as not inspected until you record it, and the check-out counts how many are still in that state.
What happens if I never did a check-in?
The check-out says so, item by item. Without a record of the condition at the start there is nothing to compare against, and a deduction on that basis is very hard to sustain if the tenant disputes it, so the comparison shows the gap rather than letting you cost something you cannot evidence.
Does the tenant sign it?
Yes. The report is sent for e-signature, joint tenants sign one copy, and delivery to the tenant’s email is tracked. The signing link lasts 21 days, with reminders before it expires.
Does it cover the rooms people forget?
The templates include the front and rear garden, the garage, the loft, the downstairs WC, the stairs and landing, HMO communal areas, and the meters and keys: the areas most often missing from inventories and most often argued about at the end.
UK-built · Founder-led · GOV.UK-cited
Built by a landlord, for landlords.
I let property myself, so I know what it costs to juggle an agent, a spreadsheet and a handful of reminder apps just to stay on the right side of the law. LetCompliance puts all of it behind one login: advertise the property, take applications, collect the rent, and keep every certificate and notice in order, each taken straight from GOV.UK.