Let it, manage it, get paid. The whole UK tenancy in one login
Advertise, collect rent, stay compliant and prepare your SA105 tax, the whole UK tenancy in one login, for landlords and letting agents. Watch the 6-minute tour, then explore every feature below.
Everything in one place
Every feature, at a glance.
Rent, certificates, expenses, lettings and tax, each one in its place. Scan the whole toolkit, then open any feature for the detail.
Property Compliance Score
Know your risk at a glance
See how it worksCompliance & renewalsAutomatic Reminders
Email, SMS and digest-style summaries
See how it worksCompliance & renewalsSecure Document Storage: with AI expiry detection
Drop the certificate. We read the expiry date for you.
See how it worksTax & HMRCAI receipt & invoice scanner
Photograph a receipt, we read it and log the expense
See how it worksTax & HMRCFinance & Profitability
Income, costs, and a year-end summary for your accountant
See how it worksTax & HMRCBuilt for MTD for Income Tax
Quarterly updates and the year-end final declaration, in HMRC’s shape
See how it worksOperationsAutomated rent collection by Direct Debit
Collect rent straight to your own bank, 0% commission from us
See how it worksLettings & tenant-findProperty adverts with a shareable public link
List the property once — share the link anywhere
See how it worksLettings & tenant-findMaterial information built into every advert
The legally-required listing disclosures — collected and checked
See how it worksLettings & tenant-findTenant applications via a passwordless link
Applicants apply in minutes — no account, no friction
See how it worksLettings & tenant-findViewings scheduling, linked to each applicant
Every viewing tied to the application it came from
See how it worksLettings & tenant-findApproved applicant → live tenant in one click
The only funnel that actually finishes the let
See how it worksLettings & tenant-findWaiting list: never lose a prospective tenant
Capture the overflow, reach them in one click when a property frees up
See how it worksRRA 2025 / Statutory defenceHolding deposit tracker: beat the 15-day clock
Record the reservation, count down the Tenant Fees Act deadline, then apply / return / retain
See how it worksAgency & multi-branchAgency workspaces: your whole team, one shared portfolio
Branches, roles and seats — not a single-user tool stretched thin
See how it worksAgency & multi-branchClient Money Protection (CMP) reconciliation report
The audit-ready client-account report Propertymark / RICS / UKALA expect
See how it worksAgency & multi-branchMonthly landlord statements, generated per client
Rent in, commission, expenses, net to landlord — as a clean PDF
See how it worksAgency & multi-branchLandlord client onboarding
Onboard each landlord client with fee terms, agreement status and their property roll
See how it worksRRA 2025 / Statutory defencePRS Database readiness: register-ready before the 2026 rollout
Every property kept register-ready, per dwelling
See how it worksRRA 2025 / Statutory defenceSection 8 drafter: 14 grounds, verbatim Schedule 2 wording, Ground 8 live calculator
RRA 2025 ready: Grounds 1, 1A, 7, 7A, 7B + 8, 10, 11, 12, 13, 14, 14A, 15, 17
See how it worksRRA 2025 / Statutory defencePossession tracker: the court journey after the notice
Claim → hearing → order → warrant → eviction, with every date and deadline
See how it worksRRA 2025 / Statutory defenceSection 13 rent-increase notice (post-RRA the only lawful route)
Form 4-style draft, two-month effective-date helper, send to tenant
See how it worksTenant channelOne-click tenant delivery for every statutory document
Section 8 / 13 / 21, Tenant Privacy notice, RRA Information Sheet — all via Resend with audit log
See how it worksTenant channelMove-in pack: every statutory document, one email
Gas Safety, EICR, EPC, Deposit PI — one click, one audit trail
See how it worksRRA 2025 / Statutory defenceDeposit protection & Prescribed Information PDF
Beat the 30-day clock, generate the PI on demand
See how it worksRRA 2025 / Statutory defenceRight to Rent wizard with share-code tracking
From first check to follow-up — without the spreadsheets
See how it worksRRA 2025 / Statutory defenceAwaab’s Law SLA engine (RRA 2025 ready)
Emergency 24h · Urgent 7d · Routine 14d — swept daily 09:00 UK
See how it worksRRA 2025 / Statutory defenceAI repair triage
Reads the report and tells you how urgent it is, who to send, and who pays
See how it worksTax & HMRCTax & HMRC toolkit for landlords
SA105 pack · Section 24 calc · MTD quarters · mileage log
See how it worksReporting & evidencePDF compliance pack export
One download for insurers, councils or solicitors
See how it worksOperationsYour approved contractor directory
Gas engineers, electricians, trades you trust
See how it worksReporting & evidenceAI compliance advisor & proactive insights
Chat plus nightly portfolio scan
See how it worksCompliance & renewalsUnified Portfolio Dashboard
All properties. All compliance. One screen.
See how it worksCompliance & renewalsNotification Preferences
Reminders your way, on your schedule
See how it worksOperationsInspection Log
Know exactly when you last visited, and when you're due
See how it worksOperationsInventory & check-in / check-out reports
Room-by-room condition, photos, e-signed by the tenant
See how it worksReporting & evidenceOne-click deposit dispute pack
The whole adjudication bundle as a single PDF
See how it worksOperationsMaintenance Log
Every repair tracked, contractor, cost, warranty
See how it worksTenant channelTenancy Timeline
Track rent, renewals and tenancy end dates
See how it worksOperationsHMO Support: Multi-Tenancy
Rooms, shared bills, multiple current tenants
See how it worksTenant channelRent Payment Tracking
Log payments, spot arrears, review history
See how it worksTenant channelAutomated arrears chasing
We chase late rent for you, politely and on schedule
See how it worksTenant channelTenant Portal
Passwordless access — the full tenant–landlord channel in one link
See how it worksOperationsProperty Notes
Quick notes that actually stay with the property
See how it worksReporting & evidenceCourt-ready audit trail: every action, exportable
Who did what, when — as a CSV and a tribunal-grade PDF
See how it worksReporting & evidenceE-signature with a sealed audit certificate
Tenant signs on any device — the PDF seals who, when and from where
See how it worksCompliance & renewalsMEES 2030 cockpit: plan the EPC C upgrade before the rush
Every property’s band, the countdown to 1 Oct 2030, and the cost to close the gap
See how it worksOperationsBulk CSV property import
Onboard a whole portfolio in minutes, not an afternoon of typing
See how it worksOperationsContractor work orders: quote, approve, done
Dispatch a job to a contractor on a link; they quote and update without an account
See how it worksOperationsKey register: who holds every set, returns at tenancy end
A register of every key set per property and who currently holds it
See how it worksStatutory-defence evidence, automated
Compliance dashboards are easy. Assembling the statutory-defence evidence packa court expects to see is not. We just shipped four flagship capabilities that turn paperwork-driven defences into one-click flows — aligned with the Renters’ Rights Act 2025, Awaab’s Law and Housing Act 2004 s.213. Outcomes are decided by the court — we make sure the evidence is ready.
Arrears auto-calculator
Live 3-month threshold check. Quick-fill from any active tenancy — no re-typing.
Prescribed Information PDF
Generate the statutory PI in one click. Tracks both 30-day deadlines, not just protection.
Right to Rent wizard
Share-code tracking, smart follow-up calc (earliest of expiry or +12 mo), one-click renewal.
Awaab’s Law SLA engine
Emergency 24h / Urgent 7d / Routine 14d. Daily 09:00 UK cron, breach stamps, full audit trail.
These four capabilities are included in every paid plan — no add-on pricing, no extra modules. Marketing copy, not legal advice.
The only landlord tax stack bundled with a compliance platform
Your rent, mortgage, insurance and maintenance already live in Finance. Four in-panel tools turn that data into the pack, the calculator and the quarterly summary your accountant or MTD software needs.
Tax Pack Export
One-click PDF + CSV for any UK tax year. Per-property P&L in the format accountants expect.
Section 24 Calculator
Live personal-name vs. Ltd comparison using your real rent, interest and expense figures.
MTD Quarterly Summary
Apr/Jul/Oct/Jan quarters auto-aggregated. Copy the totals into your accountant’s or HMRC-recognised MTD software at filing.
Mileage Log
HMRC simplified expense rates, auto-computed annual claim, CSV export for your return.
We don’t file to HMRC — see the MTD ITSA guide for how we fit alongside filing tools. Planning data only, not tax advice.
Who this is for
One property compliance platform, different roles, same deadlines. Read the letting agent compliance checklist UK or the landlord compliance checklist 2026.
Private landlords
One flat or a growing portfolio, Gas Safety, EICR, EPC, deposits and Right to Rent in one score and one vault. Stop certificate chaos in spreadsheets.
See pricingLetting agents & PM
Shared workspaces with team roles and seats, Client Money Protection reconciliation, monthly landlord statements and the same rules engine landlords use — the agency back office, not a single-user app stretched across a team.
See pricingPortfolio & BTL investors
Profit tracking next to compliance, see which units bleed money while certificates stay green. Reminders at 90/30/14/7/1 days so nothing expires quietly.
See pricingUse cases
Fill a void fast
Advertise the property on a shareable link, collect structured applications, book viewings, then turn the approved applicant into a live tenant in one click — no re-typing. A void costs roughly a month’s rent, so speed pays.
Get the rent in, chase the arrears
Log every payment, see arrears at a glance, and switch on automated polite chasing so late rent follows itself up — every nudge timestamped if you later need a Section 8 Ground 8 case.
Year-end tax without the shoebox
Photograph receipts as you pay; AI logs each to the right SA105 category. Export the Tax Pack and the Section 24 personal-vs-Ltd comparison your accountant simply files.
Agency client reporting, not a spreadsheet
Reconcile the client account for your CMP scheme and generate every landlord’s monthly statement from the rent you already logged — not a panic the night before an inspection.
Never miss Gas Safety or EICR again
Automatic nudges before CP12 and electrical reports expire, aligned with gas safety certificate rules UK and EICR requirements UK timelines.
Win the deposit dispute on evidence
Assemble the check-in, check-out, photos and a timestamped timeline into one adjudicator-ready PDF — the bundle TDS, DPS and mydeposits actually ask for.
Section 8 grounds and particulars
Pick Schedule 2 grounds with hints, auto-calculate arrears against the post-RRA 3-month threshold, export a structured draft with the verbatim statutory wording — then confirm Form 3 on GOV.UK before service.
Council or lender wants one dated PDF
Generate a compliance pack: portfolio or single-property summary, item table, optional score history, and vault certificates merged in—attach or print without fifteen separate files.
Plan the EPC C upgrade before the 2030 rush
The MEES cockpit shows every property’s band, the countdown to 1 Oct 2030 and a realistic retrofit budget — so you upgrade while contractors are affordable, not in the 2029 scramble.
Dispatch a repair without the text-message mess
Keep your vetted contractor list, then send a job on a link — they quote, you approve, it’s tracked against the property and the tenant’s original report.
Inside the app
Stylised preview of the dashboard, your live data replaces these example rows after signup.
Portfolio
Compliance overview
12 River Road, Leeds
100Flat 4, 88 Queens Rd, Bristol
72Agency block, managed portfolio
55Know your risk at a glance
Property Compliance Score
Every property in your portfolio receives a 0 to 100 compliance score, updated automatically every day. Red means act now. Green means you're protected.
- 6 compliance areas sharing 100 points equally
- Score drops automatically when certificates expire
- Score recovers the moment you update records
- Portfolio-level overview on your dashboard
- Score history tracked over time
Six areas, Gas Safety, EICR, EPC, Deposit, Right to Rent, and Fire Risk Assessment, each share an equal slice of your 100-point score. Expiring within 30 days = half points for that item. Expired or missing = 0.
Live compliance scores
23 Maple Street, London E3
7 Oak Avenue, Manchester M4
45 Rose Lane, Birmingham B2
Email, SMS and digest-style summaries
Automatic Reminders
Set reminders at 90, 30, 14, 7 and 1 day before any certificate expires. Receive them by email, SMS, or both. Proactive portfolio scans can email you when new AI-generated insights are pinned to your dashboard.
- Fully customisable reminder schedule (90 / 30 / 14 / 7 / 1 day before expiry)
- Email reminders via Resend (high deliverability)
- Text-message (SMS) reminders straight to your phone via Brevo — read in seconds
- Choose email, SMS or both, per certificate, in your notification preferences
- Digest-style emails when the nightly insight job finds new portfolio recommendations
- Separate reminders per property per certificate
UK landlords are busy. SMS is read fast; email catches everything else — switch on either or both. Insight emails only fire when there is something new, so your inbox is not spammed.
Reminder timeline
90 days before
Book your Gas Safe engineer to renewal due in 90 days
30 days before
EICR expires 30 Apr at 7 Oak Avenue to urgent
7 days before
EPC expires in 7 days to action required immediately
EXPIRED
Deposit protection overdue to blocks most Section 8 grounds
SMS
“EICR at 7 Oak Ave expires in 14 days—open LetCompliance.”
Insight email
“2 new portfolio recommendations—EPC band C properties & clustered expiries.”
Drop the certificate. We read the expiry date for you.
Secure Document Storage: with AI expiry detection
Upload Gas Safety certificates, EICR reports, EPCs, tenancy agreements and any other compliance document. When you upload a known cert type, we scan it with AI and pre-fill the expiry date, you just confirm with one tap.
- AI-read expiry dates on Gas Safety, EICR, EPC and Fire Risk uploads
- High-confidence dates applied automatically to the compliance item
- Low-confidence dates surfaced as a one-tap suggestion
- PDF and image upload (JPG · PNG · WebP)
- AES-256 encrypted storage, linked to compliance items
- 5 GB (Solo) to 50 GB (Professional) storage
When a council inspector or solicitor requests your compliance documents, you'll have every single one ready in seconds — with expiry dates already captured, not guessed.
Document vault
gas-safety-cert-2025.pdf
Gas Safety · Expires Sep 2026
eicr-report-maple-st.pdf
EICR · Expires Dec 2026
epc-oak-avenue.pdf
EPC · Expires Apr 2026
tenancy-agreement-2024.pdf
Tenancy · Uploaded 01 Jan 2024
Photograph a receipt, we read it and log the expense
AI receipt & invoice scanner
Snap a photo or drop a PDF of any receipt or supplier invoice. AI reads the supplier, amount and date, matches it to the right property and picks the correct tax category, then creates a draft expense for you to confirm in one tap. No typing, and every figure flows straight into your SA105 tax pack.
- Reads supplier, total and date from a photo, PDF or scan
- Auto-matches the property and the correct SA105 category
- Creates a draft you review and confirm before it hits your books
- Works on mobile: photograph a receipt the moment you pay
- Every confirmed expense feeds net profit and the SA105 export
The fiddliest part of landlord bookkeeping is keying in receipts. This removes it: capture the image, glance at the pre-filled draft, confirm. Your records stay complete and your year-end SA105 is already done.
Income, costs, and a year-end summary for your accountant
Finance & Profitability
Log actual rent received and every cost, mortgage, insurance, maintenance, letting agent fees, council tax and more. See net profit per property and across your portfolio. Export a dated CSV at year-end for your accountant or HMRC self-assessment.
- Transaction-level income and expense log per property
- Categories: mortgage, insurance, maintenance, letting agent fee, council tax, utilities, ground rent, service charge, legal/professional, other
- Monthly bar chart — income vs expenses at a glance
- Per-property and portfolio-level net income
- Year-end CSV export for accountant or self-assessment
- Budget fields (monthly mortgage, insurance, etc.) still available for quick estimates
- Paired with the Tax & HMRC toolkit: SA105 Tax Pack, Section 24 calculator, MTD quarterly summary, mileage log
- Not an HMRC-recognised MTD filing tool — final submission still goes via FreeAgent, Xero, Hammock or your accountant
Many landlords discover their "profitable" property is actually losing money once mortgage rates, insurance and maintenance are properly logged. The Finance page makes the numbers impossible to ignore — and the Tax & HMRC toolkit turns those numbers into SA105-shaped buckets, MTD-dated quarterly totals and a Section 24 calculation in the same place. Your accountant just files.
Monthly P&L to 23 Maple Street
Quarterly updates and the year-end final declaration, in HMRC’s shape
Built for MTD for Income Tax
Making Tax Digital for Income Tax phases in from April 2026. LetCompliance keeps your figures MTD-ready all year: every confirmed rent receipt and expense rolls up into cumulative, year-to-date quarterly totals in HMRC’s exact categories — all your UK property as one business, on the cash basis — with the four quarter deadlines and a year-end final declaration view.
- Live cumulative quarterly totals (Q1–Q4) in HMRC category buckets, recomputed from your records
- Choose a tax-year or calendar quarter basis, with the real HMRC filing deadlines
- Rent-a-Room, residential finance costs (Section 24) and mileage land in the correct boxes
- Year-end final declaration view that totals your Income Tax and National Insurance for the completed year
- Under £90,000 income? Submit a single consolidated expenses figure instead of the full breakdown
- Direct HMRC connection is built end to end and going through HMRC’s recognition process — until that completes, export the same figures to your accountant, FreeAgent, Xero or Hammock
Most landlord tools bolt MTD on as an afterthought. Here the quarterly shape is the source of truth all year, so when MTD lands you are not scrambling: the numbers are already cumulative, categorised and deadline-aware. The connect-and-submit flow to HMRC is built and is going through HMRC’s recognition process — we switch it on the moment it is granted, with no change to how you work.
Collect rent straight to your own bank, 0% commission from us
Automated rent collection by Direct Debit
Switch on Bacs Direct Debit rent collection per tenant. Your tenant authorises a Direct Debit once with a secure link; after that the rent is collected automatically each month into your own connected account and paid out to your bank — the money never passes through us. Every successful collection is marked paid and posted to your finance and tax records automatically.
- Bacs Direct Debit — rent pulled automatically on the due date, no manual chasing
- Paid directly into your own connected Stripe account; we never hold your money (CMP-safe)
- 0% commission from LetCompliance — you only pay Stripe’s own Bacs processing fee
- One-time tenant authorisation by secure link, opt in per tenant
- Auto-marked paid, with the income posted to Finance and your SA105 / MTD figures
- Failed or reversed collections flow straight into arrears tracking and reminders
Chasing rent is the job landlords most want gone. This removes it without ever putting your money at risk: the Direct Debit is between your tenant and your own account, so you keep full control and stay CMP-safe, while LetCompliance just orchestrates the timing and keeps your books and tax figures in step.
List the property once — share the link anywhere
Property adverts with a shareable public link
Build a clean property or room advert from the details you already hold, headline, rent pcm, bedrooms, bathrooms, furnished status, available-from date, description and photos. Each advert gets its own public link you can paste into Rightmove enquiries, SpareRoom, Facebook groups, WhatsApp or your own site. Toggle it live or offline in one click.
- Headline, rent pcm, bedrooms, bathrooms, furnished status and available-from date
- Photo gallery with a chosen thumbnail
- A unique shareable public advert link per property
- Activate / deactivate an advert instantly
- Pre-filled from your existing property record — no re-typing
- Feeds directly into the application form, so enquiries arrive structured
Most compliance tools stop at the certificate. LetCompliance covers the step before the tenancy too: a void costs roughly a month’s rent, so the faster you advertise and fill it, the more the platform pays for itself. The advert link is the front door of the lettings funnel — advertise, capture applications, book viewings, then onboard with full compliance, all in one place.
The legally-required listing disclosures — collected and checked
Material information built into every advert
Since 2023 every UK property advert must disclose "material information" (NTSELAT Parts A/B/C): council tax band, deposit, heating, broadband, parking, building safety, flood risk and more. Rightmove and Zoopla now reject listings that omit it, and Trading Standards can act. LetCompliance bakes the full checklist into the advert, shows a live completeness meter, tells you exactly which required fields are missing, and publishes the disclosures on your public listing page.
- NTSELAT Parts A, B and C checklist on every advert
- Live completeness meter — "5 of 7 required" with the missing fields named
- Disclosures render on the public listing where the law requires them
- Plain-English helper text and the right options for each field
- No other affordable lettings tool builds this into the advert flow
Material information is the compliance gap most landlords and even agents do not know exists — until a portal pulls their listing or Trading Standards gets in touch. Because we already own the advert surface, we can make the required disclosures impossible to forget: you cannot tell whether a listing is compliant without our completeness meter, and we put it right where you build the advert.
Applicants apply in minutes — no account, no friction
Tenant applications via a passwordless link
Share your application link and prospective tenants complete a full referencing-ready application from any device, no login, no app. Every submission lands in your dashboard with the applicant’s name, contact details, employment and income, guarantor, right-to-rent status, occupants, pets, smoker status, desired move-in date and reason for moving. Triage each one with a status, and book a viewing straight from the application.
- Passwordless public apply link — applicants need no account
- Captures income, employment, guarantor and right-to-rent up front
- Occupants, pets, smoker status, move-in date and reason for moving
- Every application tracked with a status you control
- Book a viewing directly from an application
- Replaces scattered emails, PDFs and WhatsApp threads
The information you need to reference a tenant — income, employer, guarantor, right to rent — is exactly what gets lost in email and message threads. Capturing it in one structured form at the application stage means a faster decision, a cleaner audit trail and a tenant who is right-to-rent-checkable before you ever hand over keys.
Every viewing tied to the application it came from
Viewings scheduling, linked to each applicant
Schedule property viewings against a date and time, linked to the applicant and property, and track each one through to a status. No more cross-referencing a calendar against a separate list of who asked to see which property, the viewing, the applicant and the application live together.
- Book a viewing date/time per applicant and property
- Each viewing linked back to its application
- Track viewing status (scheduled, completed, cancelled)
- See upcoming viewings across the whole portfolio
- Works for single landlords and multi-property agencies
Viewings are where most lettings admin falls apart — double bookings, forgotten no-shows, no record of who saw what. Keeping the viewing attached to the application closes the loop from first enquiry to signed tenancy, and gives agencies a portfolio-wide view of the week ahead.
The only funnel that actually finishes the let
Approved applicant → live tenant in one click
Most tools take you as far as a viewing, then make you re-type everything into a fresh tenant record. LetCompliance closes the loop: turn an approved applicant into a live tenancy in one click. Their name, email, phone and move-in date carry straight across, the rent pre-fills from the listing, and their income, employment, occupants, pets, guarantor and right-to-rent declaration are preserved on the tenancy, nothing re-keyed, nothing lost.
- One click from approved application to a live tenant record
- Name, contact and move-in date carried over automatically
- Rent pre-filled from the advert; set the tenancy start and deposit inline
- Application context (income, guarantor, right to rent) saved to the tenancy
- Rent collection, receipts and compliance tracking start immediately
- No duplicate tenants — each application converts once
Advert → application → viewing → tenant is the whole job of a letting agent, and the last hop is the one every spreadsheet and most software drops. Finishing it in-product means the moment you decide, the tenancy is live: the first rent charge can be raised, the deposit logged and protected, and the statutory move-in pack served — without copying a single field by hand.
Capture the overflow, reach them in one click when a property frees up
Waiting list: never lose a prospective tenant
When you’re full, or an advert gets more applicants than you can house, the good ones usually get lost. The waiting list keeps them: record what each prospect wants (budget, bedrooms, area, move-in, occupants), promote an overflow application in one click, or share a passwordless “register your interest” link so they add themselves. When a suitable property comes up, reach them via your OWN WhatsApp or email, the message opens pre-filled from your number, you just hit send.
- Add prospects manually, promote an overflow application, or share a self-registration link
- Captures budget, bedrooms, preferred area, move-in date, occupants and income
- One-click WhatsApp (wa.me) or email — from your own number/inbox, message pre-filled
- Status pipeline: looking → contacted → placed
- Workspace-shared, so a branch works one list
A void costs roughly a month’s rent, so the fastest way to fill one is a warm list of people already looking. Most tools drop everyone who doesn’t convert on the first property; keeping them — and contacting them the moment something fits — turns lost enquiries into signed tenancies.
Record the reservation, count down the Tenant Fees Act deadline, then apply / return / retain
Holding deposit tracker: beat the 15-day clock
A holding deposit (max one week’s rent) starts a 15-day clock under the Tenant Fees Act 2019: you must apply it to the tenancy, return it, or retain it on specific grounds with written reasons, otherwise you must repay it. LetCompliance records each reservation and counts down that deadline so it’s never missed, then captures the outcome and the reason if you retain.
- Records amount, applicant and received date; the 15-day deadline is computed automatically
- Live countdown per deposit — overdue and due-soon flagged in red / amber
- Resolve in one tap: apply to tenancy, return, or retain
- Retaining requires written reasons (enforced) — exactly what the Act demands
- Workspace-shared for agency teams
Miss the 15-day deadline and you must repay the holding deposit — plus a possible penalty. An easy, expensive slip when reservations pile up; a countdown on every one removes the risk.
Branches, roles and seats — not a single-user tool stretched thin
Agency workspaces: your whole team, one shared portfolio
Run a letting agency or property-management business as a shared workspace: every branch, landlord and property in one place, visible to the colleagues you invite. Add team members by email, give each the right role, and everyone works the same live portfolio, the same compliance scores, tenants, rent ledgers and contractor list, scoped securely so members only ever see your workspace’s data.
- Invite teammates by email; they accept with a one-click link — no shared logins
- Four roles: owner, admin, manager and viewer — give accountants or landlords read-only access
- Shared property portfolio, tenant records, rent ledgers and contractor rolodex across the team
- One flat Agency plan: unlimited seats, branches and properties
- Row-level security: members only ever see your workspace, never another agency’s data
- Switch between your personal landlord account and the agency workspace in one click
Most “landlord software” is a single-user app that falls apart the moment a second person needs in. Agencies are teams: a manager onboards the let, an admin chases compliance, the owner signs off, the landlord wants to peek at their own property. Workspaces model that directly — invite, assign a role, and the whole branch works one source of truth instead of forwarding spreadsheets.
The audit-ready client-account report Propertymark / RICS / UKALA expect
Client Money Protection (CMP) reconciliation report
If you hold client money you must reconcile it, and your CMP scheme (Propertymark, RICS, UKALA, Client Money Protect) can ask to see it. LetCompliance builds the reconciliation for any period in one click: opening balance, rent received, commission retained, expenses paid out, landlord payouts and closing balance, with a per-landlord balance table and an auditor’s note. If the client account doesn’t reconcile, the report flags the deficit in red instead of hiding it.
- One-click reconciliation PDF for any date range
- Ledger summary: opening balance → rent in → commission → expenses → payouts → closing balance
- Per-landlord balance table so every client’s money is accounted for separately
- Deficit red-flag when the client account doesn’t reconcile — no silent rounding
- Auditor’s note and generated-on stamp, built for a CMP scheme inspection
- Reads the rent and expense data your team already records — nothing re-keyed
Client-account reconciliation is the single piece of evidence that separates a compliant agency from a Propertymark/RICS rule breach — and most small agencies still do it by hand in a spreadsheet the night before an inspection. Because we already hold the rent received, commission and landlord payouts, the reconciliation is a button, not a weekend. Marketing copy, not accountancy or legal advice.
Rent in, commission, expenses, net to landlord — as a clean PDF
Monthly landlord statements, generated per client
Every managed landlord expects a monthly statement. LetCompliance generates one per client for any period: agency header, the landlord’s details, period totals (rent collected, commission, expenses, net due), a per-property breakdown, the rent-payments table and any expenses, then you mark it paid once the money goes out. The pending-landlords list shows you who still needs a statement so nobody is missed.
- Auto-generate a statement for any landlord and period from your rent ledger
- Period totals: rent collected, commission retained, expenses, net due to landlord
- Per-property breakdown plus the underlying rent-payments and expenses tables
- Mark statements paid; a pending list shows which landlords still need one
- Branded statement PDF with disclaimer — ready to email straight to the client
- Workspace-scoped so each branch sees only its own landlords
The monthly statement is the deliverable a managed landlord actually judges their agent on — and producing twenty of them by hand is the job agencies most dread. Generating each from the rent you already logged turns a day of copy-paste into a few clicks, and the pending-landlords list means you never get the “where’s my statement?” email.
Onboard each landlord client with fee terms, agreement status and their property roll
Landlord client onboarding
If you let or manage property for other people, your landlords are clients, not just a name on a property. The Landlords workspace makes them first-class: capture contact, management type (full / rent collection / let-only) and fee terms, then track onboarding through a clear checklist, contact → terms agreed → terms of business sent → management agreement signed. Each client’s properties roll up automatically, and the same record feeds CMP reconciliation and monthly statements.
- A proper landlord-client record — contact, fee and management terms, status
- Onboarding checklist: contact → terms agreed → terms of business sent → agreement signed
- Each client’s managed properties roll up automatically (matched by landlord email)
- On every plan — solo managers and full agencies alike
- One source that feeds CMP reconciliation and landlord statements
Taking on a new landlord is a real onboarding job — terms of business, a management agreement, agreed fees — that usually lives in someone’s inbox. Making the landlord a first-class client means nothing is forgotten and every statement, reconciliation and report ties back to the right person.
Every property kept register-ready, per dwelling
PRS Database readiness: register-ready before the 2026 rollout
The Renters’ Rights Act 2025 Private Rented Sector Database rolls out from late 2026, registration becomes mandatory, with civil penalties and possession restrictions for non-registration. LetCompliance derives a per-property readiness checklist from the data you already hold, so the day the register opens you copy-paste instead of scramble.
- Per-property readiness score (0–100) across the particulars the register needs
- Checks address, dwelling type, bedrooms, furnished status and licensing
- Pulls your EPC, Gas Safety and EICR straight from your compliance records
- HMO-aware: flags a likely-missing HMO licence and records rooms / households
- Track each property’s registration status, reference and date
- One click from any gap to the property form to complete it
Most landlord tools will start a data-collection scramble the day GOV.UK publishes the register schema. Because LetCompliance already holds your property particulars and safety certs, your readiness checklist is live today — and a per-property status tracker records the registration outcome when you file. First-mover positioning on the biggest upcoming compliance event in the PRS.
RRA 2025 ready: Grounds 1, 1A, 7, 7A, 7B + 8, 10, 11, 12, 13, 14, 14A, 15, 17
Section 8 drafter: 14 grounds, verbatim Schedule 2 wording, Ground 8 live calculator
Select an active tenancy and the drafter auto-fills parties, property and live rent arrears from your rent ledger. It computes Ground 8 eligibility against the post-Renters’ Rights Act 2025 thresholds (3 months’ rent unpaid for monthly tenancies / 13 weeks’ for weekly/fortnightly, with the universal-credit-housing-element disregard) in real-time, and lets you tick any of the 14 statutory grounds. The PDF reproduces the verbatim Schedule 2 wording for each ground (which s.8(2) HA 1988 requires), works out the longest applicable notice period across grounds, and stamps a header + footer + page numbers on every page. Send it to the tenant in one click, audit log row included.
- 14 grounds available — including new RRA 2025 grounds 1A (intent to sell, 4 months’ notice) and strengthened 1 (landlord/family moving in, 4 months’ notice)
- 12-month no-relet rule (HA 1988 s.16E) called out for Grounds 1 / 1A
- Verbatim Schedule 2 statutory text reproduced in the PDF (avoids invalidation under s.8(2))
- Quick-fill from any active tenancy — no re-typing tenant names
- Arrears auto-calculated from rent ledger (missed / late / partial payments)
- Live Ground 8 eligibility chip: met / not yet / projected date, with UC disregard
- Longest-notice-period engine when multiple grounds are cited
- Send-to-tenant button: PDF emailed via Resend + audit-log row + landlord disclaimer
- Tribunal-grade PDF chrome: title, subtitle address, generated date, page X of Y
Now that Section 21 has been abolished (1 May 2026), Section 8 is the only possession route on assured tenancies. Most tools expect landlords to calculate the 3-month threshold by hand and copy-paste statutory wording from PDF screenshots. We do it automatically, every day, with the post-RRA Schedule 2 wording baked in — and we warn you the moment Ground 8 is crossed so you serve cleanly.
Selected grounds (example)
Particulars preview
Tenant: Jane Doe · Property: 7 Oak Avenue, M4 1AA
Draft only—complete Form 3 on GOV.UK before service.
Claim → hearing → order → warrant → eviction, with every date and deadline
Possession tracker: the court journey after the notice
Most landlord tools draft the Section 8 notice and walk away. LetCompliance tracks what comes next, the part that actually gets you possession. Open a case against a tenancy and follow it through every stage: notice served, notice expired, claim issued, hearing, possession order, warrant and eviction. Each stage carries its date, and a plain-English next-action prompt tells you what to do and by when.
- Seven-stage tracker: notice → claim → hearing → order → warrant → eviction
- Smart prompts: “Notice expired — you can issue a claim”, “Hearing in 5 days — prepare your bundle”
- Records the order outcome (outright / suspended / dismissed / adjourned) and claim reference
- Urgent dates flagged so a hearing or eviction is never a surprise
- Per-tenancy, workspace-shared so the whole agency team sees the case
The court stage is where landlords and agents feel most alone — forms, dates and outcomes scattered across letters and emails. Tracking the case end to end means you always know the next step and the next deadline, with a clean timeline if anyone ever asks what happened and when.
Form 4-style draft, two-month effective-date helper, send to tenant
Section 13 rent-increase notice (post-RRA the only lawful route)
Under the Renters’ Rights Act 2025, rent-review clauses in tenancy agreements stopped working on 1 May 2026, a Section 13 notice is now the only lawful way to increase rent on an assured tenancy in England. The drafter handles parties, current/proposed rent, the auto-calculated two-month effective date, and ships a working-draft PDF (header, footer, page numbers on every page). One-click send to tenant via Resend with an audit-log row, plus an explicit reminder that the First-tier Tribunal route has changed under RRA 2025 and the current Form 4 should be checked on GOV.UK.
- Auto-calculated effective date: notice date + 2 calendar months
- Section 13 framed as the only lawful rent-increase route post-RRA
- First-tier Tribunal challenge note baked into the draft
- Send-to-tenant button: PDF + custom message + audit-log row
- Tribunal-grade PDF chrome (title block, address subtitle, page numbers)
- Always confirm against current Form 4 on GOV.UK before serving
Most rent-increase tooling assumes pre-RRA mechanics: contract-rate increases or informal letters. From 1 May 2026 those routes are dead on assured tenancies — Section 13 is what works. We frame the draft accordingly and stamp the document so it doesn’t silently drift out of date.
Section 8 / 13 / 21, Tenant Privacy notice, RRA Information Sheet — all via Resend with audit log
One-click tenant delivery for every statutory document
Every drafter (Section 8, Section 13, Tenant Privacy notice, Renters’ Rights Act Information Sheet) shares a single send-to-tenant pipeline. Pick the tenant, optionally add a custom message, and the PDF is emailed via Resend with the landlord’s reply-to address, plus a structured row in your audit log (tenant id, file name, document kind, timestamp) that flows into the tribunal-grade audit export. Property-ownership is re-checked server-side so the wrong tenant is never on the wrong notice.
- Single delivery pipeline across all 5 generators (consistent UX, consistent audit shape)
- Resend transactional delivery with high deliverability and reply-to set to the landlord
- Optional landlord-written custom message inserted at the top of the email body
- Server-side re-verification of tenant→property scope (no cross-tenant mix-ups)
- Audit-log row per send (also drives the CSV/PDF audit export from /audit)
- Explicit landlord-responsibility disclaimer in every email footer
- Pet-request decisions optionally email the tenant with the same reasoning the dashboard shows
Sending statutory documents is where most landlord software hands you a PDF and walks away. We close the loop: server-built PDF → Resend send → audit row → tribunal export. If you ever have to prove what was served, when, and to whom, that line in the audit log carries the receipt for you.
Gas Safety, EICR, EPC, Deposit PI — one click, one audit trail
Move-in pack: every statutory document, one email
On the property page we surface the statutory move-in pack: Gas Safety (CP12), EICR, EPC, deposit Prescribed Information, How to Rent. The sender pre-ticks every uploaded statutory document and shows an amber warning row, with statute reference and the GOV.UK link, for anything missing. Hit Send and the tenant receives one email with every PDF attached, while the audit log records each attachment as its own “sent_to_tenant” row keyed to the property and tenant. From 1 May 2026 (Renters’ Rights Act 2025 commencement), this is exactly the pack a landlord must keep evidence of serving to defend a Section 8 ground 1 / 1A or to reclaim possession at all.
- Pre-ticks Gas Safety / EICR / EPC / Deposit PI when uploaded
- Amber warning per missing statutory item with statute reference + GOV.UK link
- One email with multiple PDF attachments (capped at 20 MB total for deliverability)
- One audit-log row per document so the tribunal export shows every CP12, EICR, EPC
- Server-side property + tenant scope re-check (no cross-property leaks)
- Reply-to set to the landlord so tenant questions land in the right inbox
Most Section 8 possession grounds are blocked without Gas Safety + EICR + EPC + How to Rent + Deposit PI on file (Section 21 was abolished on 1 May 2026). Section 8 grounds 1 / 1A defences collapse without the same. Other tools track upload state. We additionally guarantee delivery and produce the receipt: one row in the audit_log table per statutory item, exported into the tribunal-grade PDF.
Beat the 30-day clock, generate the PI on demand
Deposit protection & Prescribed Information PDF
Record when you physically received the deposit (not just when you registered it) so the statutory 30-day countdown is anchored correctly. Track which scheme protected the money, its certificate reference, and when the Prescribed Information was served on the tenant. Generate a court-ready Prescribed Information PDF in one click, with landlord/tenant/property details, scheme contact info and the mandatory statutory paragraphs.
- Two 30-day timers: protection AND Prescribed Information service
- Scheme-aware (DPS, TDS, mydeposits) with live URLs & dispute helplines
- Generate PI PDF — served date stamped into the audit log
- Dashboard banner if either deadline is within 30 days or overdue
- Compact status chip on every deposit compliance card
- Evidence PDF storable against the tenancy for court bundles
Housing Act 2004 s.213 gives landlords 30 days to protect a deposit AND serve the Prescribed Information. Miss either and the penalty is 1–3× the deposit and loss of Section 21 / Ground 8 validity. Most landlord software tracks only protection; we track both, and we generate the PI so you never have to hand-type it again.
From first check to follow-up — without the spreadsheets
Right to Rent wizard with share-code tracking
Record the statutory check in under 60 seconds from the tenant card: document type (UK/Irish passport, EU Settled/Pre-Settled, BRP, Home Office share code, other), verification date, share-code reference and the permission expiry. The system calculates the safer of stored follow-up, permission expiry, or 12 months from check, and nags you before it lapses. Mark the follow-up done with one click to re-arm the clock.
- Share-code format validation (P-XXXX-XXXX-XXXX)
- Smart follow-up: earliest of stored date, permission expiry or +12 months
- 30-day warning chip + overdue rose banner on the tenant card
- Direct "Verify share code on GOV.UK" launcher to gov.uk/view-right-to-rent
- Audit-ready notes field (method of verification, screenshot path)
- Unlimited-permission fast path for UK/Irish/EU Settled tenants
Right to Rent carries a £20,000-per-tenant civil penalty — and unlimited fines for knowing breaches. The statutory excuse only holds if you can evidence both the initial check and every follow-up. Our wizard turns a spreadsheet chore into a one-minute flow, keeps the evidence cleanly linked to the tenancy, and is the only landlord tool we know of that tracks the EARLIER of permission expiry and 12-month ceiling automatically.
Emergency 24h · Urgent 7d · Routine 14d — swept daily 09:00 UK
Awaab’s Law SLA engine (RRA 2025 ready)
When tenants report issues through your portal they can flag urgency. You triage each issue as emergency / urgent / routine and the system calculates the statutory response deadline from Awaab’s Law (Social Housing Act 2023, extended to the PRS by the Renters’ Rights Act 2025). A daily 09:00 UK cron emails you when deadlines approach or are breached, stamps the breach on the record, and keeps a complete audit trail of reported → triaged → work started → resolved timestamps.
- Tenant portal "This feels urgent to me" flag with priority subject-line boost
- One-click priority triage with automatic deadline calculation
- Daily 09:00 UK SLA sweep — due-soon plus breach alert emails
- Mark work started / mark resolved — every transition audit-logged
- Colour-coded status chip: on track / due soon / at deadline / breached
- Works for both personal landlords and agency workspace admins
Awaab’s Law extends to private rented housing under the Renters’ Rights Act 2025. Most landlord tools don’t yet have a concept of SLA deadlines — we shipped them ahead of the statutory instrument because getting emergency repairs wrong weakens the repairs defence and exposes landlords to Rent Repayment Order claims.
Reads the report and tells you how urgent it is, who to send, and who pays
AI repair triage
The moment a tenant reports a repair, AI reads it for you and suggests the Awaab’s Law priority (emergency 24h / urgent 7d / routine 14d) with the reason, the trade most likely needed, whether it looks like the landlord’s or the tenant’s responsibility, and a ready-to-send brief for the contractor. You review and apply in one tap, so the right person is on the right job, fast, with the SLA clock set correctly.
- Suggests emergency / urgent / routine with a plain-English reason
- Names the likely trade (plumber, electrician, roofer…) for dispatch
- Flags likely landlord vs tenant responsibility as guidance
- Drafts a clear contractor brief from the tenant’s description
- One tap to apply the priority — you stay in control, every step audit-logged
Triage is the step that decides everything downstream: get the priority wrong and you either over-spend on a non-emergency or miss an Awaab’s Law deadline on a real one. AI does the reading and the judgement call in seconds, then hands you a decision to confirm — turning a pile of vague tenant messages into correctly-prioritised, correctly-routed jobs.
SA105 pack · Section 24 calc · MTD quarters · mileage log
Tax & HMRC toolkit for landlords
Landlord-specific tax tools that use the income and expenses you already track in Finance. Generate a Self Assessment-ready Tax Pack (CSV + printable PDF) for any UK tax year; model Section 24 personal-name vs. limited company with your real numbers; get Making Tax Digital quarters auto-aggregated for the MTD ITSA rollout that began in April 2026; log property visits at HMRC’s 45p / 25p simplified rates. We do the numbers, schedules and evidence, your accountant or MTD software does the filing.
- Tax Pack Export — SA105-style buckets, per-property P&L, CSV + print-to-PDF
- Section 24 Calculator — live comparison of personal name vs. Ltd for your figures
- MTD Quarterly Summary — statutory Apr/Jul/Oct/Jan quarters copy-pasteable
- Mileage Log — HMRC 45p (first 10k) / 25p rates, auto-computed yearly claim
- UK tax-year aware (6 Apr – 5 Apr), multi-year history, workspace-scoped for agencies
- Seeded from your Finance ledger — no double-entry, one source of truth
Most compliance tools stop at certificates. Most accounting tools stop at book-keeping. LetCompliance links the two: every rent payment, mortgage entry and insurance expense you record for compliance flows straight into the Tax Pack and Section 24 model. We don’t file returns to HMRC — that stays with FreeAgent, Xero, Hammock or your accountant — but we cut the filing prep from a weekend to ten minutes.
One download for insurers, councils or solicitors
PDF compliance pack export
From the dashboard export a single PDF: portfolio summary, alerts, compliance item table, optional score history from past exports, and your uploaded certificates merged in (PDF and images, within fair limits). Built for lender or council “compliance pack” requests.
- Whole portfolio or single-property pack
- Embeds vault PDFs and scales images onto A4 pages
- Records a score snapshot per export for simple history in later packs
- Filename dated for your audit trail
- Disclaimer: verify every page against originals; not legal advice
Stop attaching fifteen separate files to the same email thread. Generate once, review, then send. Large portfolios may hit attachment limits—we cap merged files and tell you what was skipped.
Pack contents (example)
Cover & summary
Portfolio name · generated 06 Apr 2026
Alerts & item table
Gas, EICR, EPC, deposit, RtR rows
Score history (optional)
Snapshots from past exports
Vault: gas-safety-2025.pdf
Embedded certificate
Vault: eicr-maple.pdf
Embedded report
Gas engineers, electricians, trades you trust
Your approved contractor directory
Per-account directory of contractors with trade type, company, phone and email. Star favourites, filter by trade, and open the list from each property’s Contractors tab when maintenance or compliance work is due.
- Trades: gas engineer, electrician, plumber, builder, locksmith and more
- Favourites surface first for faster dialling
- API-backed CRUD—your data, your vendors (not a marketplace)
- No contacts yet? In-app empty state links to Checkatrade as one UK option — verify Gas Safe / EICR competence yourself (third party, not affiliated)
- Pairs with the maintenance log’s contractor fields
- Ideal for agents standardising “approved suppliers” across branches
You vet who enters the directory. LetCompliance stores contact details you add—use it as your internal approved list so junior staff do not book random traders from Google.
Approved contractors
North Heat Ltd
Gas Safe engineer · 07xxx · ★ Favourite
SparkRight Co.
Electrician (EICR) · 01xxx
Rapid Pipe
Plumber · 07xxx
Chat plus nightly portfolio scan
AI compliance advisor & proactive insights
Ask the in-app advisor questions in natural language; it uses Gemini with your live compliance snapshot. Overnight jobs evaluate EPC bands, maintenance spend vs profit, low scores and clustered expiries-then pin cards on the dashboard and email when there is something new.
- Reactive chat: certificates, Section 8/21 context, fines, timelines
- Deterministic rules first (numbers from your data), optional Gemini polish on wording
- Dismissible insight cards with deep links to properties
- Suggested prompts (e.g. explain my portfolio insights)
- Not legal advice; always verify on GOV.UK
We separate facts computed in code from narrative text to reduce hallucination. Insight emails only go out when brand-new recommendations are created, not on every cron run.
Dashboard insights
EPC band gap
3 properties below band C—plan upgrades before the 2030 deadline.
Maintenance vs profit
Flat 4 spend is 18% of rent—review service contracts.
Dismiss or drill into each property from the live app.
All properties. All compliance. One screen.
Unified Portfolio Dashboard
Your entire portfolio compliance status, urgent action items, profitability overview and upcoming renewals, all visible the moment you log in.
- Sorted by urgency automatically
- Upcoming renewals panel — certificates in the 31–90 day horizon, one click from the quick-fix modal
- Monthly income and cost summary
- Quick actions from the dashboard
- Works across any device (phone, tablet, desktop)
We built the dashboard so the most urgent items are always at the top. If a deposit is missing and an EICR is about to expire, you'll see exactly that the moment you open the app.
Reminders your way, on your schedule
Notification Preferences
Control exactly when and how you're reminded. Set your preferred channel (email, SMS or both) and choose which reminder intervals matter most to you.
- Change preferences any time in Settings
- Phone number format-checked for SMS (final delivery confirmed on first real send)
- Quiet hours — define a UK-local window when reminders are never sent
- Instant "Send test reminder" button so you can verify your channel works in under a minute
- Ladder applies globally across Gas Safety, EICR, EPC, deposit, Right to Rent and FRA
Different landlords have different working patterns. A portfolio landlord who checks email daily has different needs to someone managing a single property around a full-time job. Our notification system adapts to you.
Know exactly when you last visited, and when you're due
Inspection Log
Log every landlord inspection with condition ratings, inspection type and notes. UK landlords should visit every 3 to 6 months with proper notice. LetCompliance tracks it all.
- Routine, move-in, move-out & emergency types
- Overall condition rating (Excellent → Poor)
- Next inspection due date & countdown
- Full inspection history per property
- Overdue inspection alerts
Regular property inspections protect you as much as they protect the tenant. Documented evidence of your visits can be critical in deposit disputes, insurance claims and legal proceedings.
Room-by-room condition, photos, e-signed by the tenant
Inventory & check-in / check-out reports
Build a check-in, mid-term or check-out inventory from the property page. Add rooms, list every item with its condition (new / good / fair / poor / damaged), attach photos straight from your phone, record meter readings, and send the whole pack to the tenant for e-signature. Signed reports are sealed with an audit certificate by the same e-signature engine that handles your Section 8 / 13 / 21 notices, so the evidence is court-ready out of the box.
- Check-in, mid-term and check-out report types
- Room-by-room item list with condition + notes per item
- Up to 6 photos per item, uploaded straight from a phone or tablet
- Meter readings captured inside the same report (gas / elec / water / heat)
- One-click send to tenant — tenant signs on any device, no account needed
- Signed PDF sealed with audit certificate (who signed, when, from which IP)
- Stored against the property so deposit disputes pull the exact snapshot
- Reuses the e-signature pipeline — same audit log as Section 8 / 13 / 21
Deposit disputes live and die on two pieces of evidence: the check-in inventory and the check-out inventory. Most landlord tools ship one or the other, or hand you a Word template. LetCompliance ships the full loop — room-level condition, dated photos, tenant e-signature, audit-sealed PDF — in the same workflow you already use for statutory notices. When the TDS / DPS adjudicator asks for it, you export one PDF and you’re done.
The whole adjudication bundle as a single PDF
One-click deposit dispute pack
When a deposit dispute goes to the TDS, DPS or mydeposits adjudicator, you must submit one ordered evidence bundle, deposit details and protection proof, the parties and tenancy dates, a timeline of what happened, and the check-in and check-out inventories with their photos. LetCompliance assembles all of it into a single PDF in one click, merging your inventory reports after a cover and audit timeline. Adjudicators reject claims for disorganised evidence; this hands them exactly what they ask for.
- Cover sheet: parties, tenancy dates, deposit amount, scheme and protection date
- Timestamped audit timeline of actions on the tenancy
- Check-in and check-out inventories merged in, photos included
- Generated on demand from your existing records — nothing to re-enter
- No other tool auto-assembles the adjudication bundle for you
Landlords lose winnable deposit cases simply because the evidence arrives as a pile of loose emails and photos. The pack turns the records you already hold in LetCompliance into the single, ordered PDF a scheme adjudicator expects — the difference between "claim rejected, deposit returned in full" and a fair split.
Every repair tracked, contractor, cost, warranty
Maintenance Log
Log every repair with category, contractor details, cost and warranty expiry. Your annual maintenance costs are calculated automatically, useful for tax purposes.
- Categorised by type: plumbing, electrical, heating...
- Contractor name and phone stored per record
- Warranty expiry tracking with 30-day alerts
- Annual cost summary per property
- Status tracking: Reported → In Progress → Completed
Every repair cost is a legitimate tax deduction. Keeping an accurate maintenance log in LetCompliance means you're already prepared when your accountant asks. Contractor contact details stored too, so you're never searching email for that plumber's number again.
Track rent, renewals and tenancy end dates
Tenancy Timeline
See your current tenant, track rent payments (paid, late or missed) and get warned 60 days before the tenancy ends so you can decide to renew or serve notice.
- Tenancy start and end dates displayed
- Rent payment log with status labels
- Payment rate score across recent payments
- 60-day tenancy renewal warning
- Link to the Section 8 notice drafter
Knowing your tenancy end date well in advance gives you options. Renew, negotiate a rent increase, or serve notice, but only if you've been tracking the dates. LetCompliance tracks them automatically from the moment you add a tenant.
Rooms, shared bills, multiple current tenants
HMO Support: Multi-Tenancy
Mark a property as an HMO (House in Multiple Occupation) to unlock per-room tenancy tracking. Multiple active tenants share the same property, each with their own rent contribution and tenancy dates.
- HMO property type unlocks multi-tenant mode
- Each room tracked with its own tenant and rent amount
- Portfolio rent income uses the real HMO total
- Compliance items apply to the whole property as normal
- Convert between HMO and residential with automatic tenant normalisation
HMO properties generate higher rental income but carry stricter licensing requirements. LetCompliance tracks every tenant in the property and calculates the correct total rent, so your portfolio insights are accurate.
Log payments, spot arrears, review history
Rent Payment Tracking
Record every rent payment with paid/late/missed status. Spot arrears instantly, track your payment rate score and get warned well before the tenancy end date so you can act in time.
- Paid, late and missed payment labels
- Payment rate score across recent history
- Arrears visible at a glance per property
- Optional friendly reminder emailed to tenants before rent is due
- 60-day tenancy renewal warning
- Works for single lets and HMO per-room tenancies
Consistent late payments are a Section 8 Ground 11 ground for possession proceedings. Having a clear, time-stamped payment log strengthens your case when you need it most.
We chase late rent for you, politely and on schedule
Automated arrears chasing
When a rent payment goes overdue, LetCompliance emails the tenant a professional reminder for you and keeps nudging at the interval you choose until it is marked paid. You set how often we chase and how many times to stop. No awkward phone calls, no forgotten follow-ups, and every chase is timestamped for your audit trail.
- Escalating reminder once rent is overdue, repeated until paid
- You choose the interval (every 2 to 7 days) and a maximum number of chases
- Polite, on-brand wording that protects the landlord–tenant relationship
- Stops automatically the moment you mark the payment paid
- Opt-in and off by default — you stay in full control
Arrears get harder to recover the longer they run. Chasing early and consistently is the single biggest lever on getting paid, but it is also the job landlords most often let slip. LetCompliance turns it into a setting you switch on once, and every chase doubles as time-stamped evidence if you later need a Section 8 Ground 8 / 10 / 11 case.
Passwordless access — the full tenant–landlord channel in one link
Tenant Portal
Generate a unique, secure link for each tenant. No account, no password. They see their live rent balance, full payment history and downloadable receipts, plus documents, maintenance reporting, pet requests, meter readings, notice to quit, and direct messaging, all in one place. Every action is timestamped and lands straight in your dashboard.
- Unique UUID link per tenant & property — no password needed
- Live rent balance + payment history with on-time / late / missed badges
- One-click receipt download for every paid month — fewer "did you get my payment?" calls
- Tenancy card: rent, deposit, scheme, and protection date at a glance
- Compliance documents shown with Valid / Expiring soon / Expired badge
- Maintenance issues with photo upload (up to 3 per report)
- Pet requests under the Renters' Rights Act 2025 (in force 1 May 2026) — 28-day response window tracked with email to both parties
- Meter readings (gas, electricity, water, heat) — landlord sees a full log
- Notice to quit — tenant submits intended vacate date, landlord acknowledges, both get email confirmation
- Direct messages — free-form tenant → landlord with email notification
- Landlord responses (status updates, pet decisions, acknowledgements) email the tenant automatically
- Revoke access instantly when tenancy ends
When a dispute reaches a tribunal, you have a timestamped record of every document served, every maintenance report and photo, every pet request decision, every meter reading, and every notice exchanged — all from one link that cost you nothing to set up.
Tenant view (example)
23 Maple Street, London
Tenant portal · letcompliance.com/tenant/••••
Title, category, photos → email alert to landlord
RRA 2025 · 28-day window tracked daily
Gas, electric, water, heat — full log
Timestamped · both parties emailed
Two-way email notifications
Every tenant action emails the landlord. Every landlord response (status update, pet decision, acknowledgement) emails the tenant back.
Quick notes that actually stay with the property
Property Notes
Capture anything that doesn't fit elsewhere, boiler model, spare key location, parking permit, neighbour complaint. Notes are attached to the property and always at your fingertips.
- One-line quick entry from the property page
- Pin important notes to the top
- Unlimited notes per property
- Notes stay even when tenants change
- The kind of thing you'd otherwise forget
Landlords carry an extraordinary amount of property-specific knowledge in their heads. Where's the stopcock? Who's the managing agent? What did the last inspection say about the damp? Notes puts it all in one searchable place, so it's never lost when you need it.
Who did what, when — as a CSV and a tribunal-grade PDF
Court-ready audit trail: every action, exportable
Every material action, a document uploaded, a notice served to a tenant, a deposit PI generated, a team member invited, a property edited, is written to a timestamped audit log. When you need to prove what happened, export the whole trail as a CSV or a tribunal-grade PDF: date, time, action, description, the property it relates to and what changed. It is the receipt behind every other feature.
- Automatic log of every send, upload, generation and team change — nothing to remember
- Export to CSV (for your records) and a formatted PDF (for a tribunal or scheme bundle)
- Each statutory send (Section 8 / 13, move-in pack, PI) lands here as its own evidenced row
- Scope label and date range stamped on the export so it stands on its own
- Workspace-scoped: agencies see the whole team’s trail, landlords see their own
Compliance tools show you a dashboard; defending a possession claim or a deposit dispute needs evidence of what was served and when. The audit trail is that evidence, generated as you work — so the day a tenant disputes that they received the gas certificate, you export one PDF with the row, the timestamp and the delivery, instead of digging through sent-mail. Marketing copy, not legal advice.
Tenant signs on any device — the PDF seals who, when and from where
E-signature with a sealed audit certificate
Send a document, an inventory, a tenancy agreement, a notice, for the tenant to sign from a passwordless link on any device. When they sign, LetCompliance seals the signed PDF with an audit certificate: the parties, a hash of the document at signing time, the signature method (drawn or typed), the signer’s name, and a timeline of every event with timestamp, IP address and approximate location. The signature isn’t just a scribble, it carries its own proof.
- Passwordless signing link — tenant needs no account or app
- Audit certificate appended to the PDF: signer, method, timestamp, IP and geo
- Document hash captured at signing so later tampering is detectable
- Same engine seals inventories and statutory notices — one consistent evidence shape
- Signed copy stored against the property and tenancy for instant retrieval
A signature is only worth what you can prove about it. A photographed scrawl tells a tribunal nothing; an audit certificate that records the document hash, the exact time, the IP and the method is the difference between “the tenant agreed the inventory” and “the tenant says they never saw it”. We seal it automatically, every time.
Every property’s band, the countdown to 1 Oct 2030, and the cost to close the gap
MEES 2030 cockpit: plan the EPC C upgrade before the rush
From 1 October 2030 every privately rented home in England must reach EPC band C. The MEES cockpit reads the EPC band you already hold for each property, counts down the days to the deadline, flags which properties are below band C, and gives a realistic retrofit cost range to close the gap, plus exemption tracking and an upgrade-planned / completed status per property. It turns the biggest capital decision of the decade from a 2029 panic into a plan you make now.
- EPC band per property with a live count to the 1 Oct 2030 C-band deadline
- At-risk list — every property currently below band C, surfaced together
- Honest retrofit cost ranges (not fake to-the-pound quotes) to budget upgrades
- Record an exemption (reason, reference, expiry) where one legitimately applies
- Track each property as upgrade planned → completed
- Pulls EPC data straight from your compliance records — no separate spreadsheet
Most landlord apps treat the EPC as just another renewal date. The MEES cockpit is forward-looking: the value is seeing “N days left, X properties at risk, here’s the budget” while contractors are still affordable, not in 2029 when every landlord in the country is calling the same installers. Cost ranges are planning guidance, not quotes.
Onboard a whole portfolio in minutes, not an afternoon of typing
Bulk CSV property import
Switching from a spreadsheet or another tool? Import your whole portfolio from a CSV. LetCompliance validates each row, shows you a preview before anything is created, seeds the six default compliance items on every property automatically, and skips bad rows instead of failing the whole batch, telling you exactly which ones (and any held back by your plan’s property limit).
- Upload a CSV of properties — addresses, type, rent and more in one go
- Validation preview before import; bad rows are reported, not silently dropped
- Each imported property auto-seeds its 6 compliance items (Gas, EICR, EPC, deposit, RtR, FRA)
- Plan-limit aware — tells you which rows were held back by your property quota
- Turns agency or portfolio onboarding from a day of typing into minutes
The single biggest barrier to switching tools is re-entering everything by hand. Bulk import removes it: an agency taking on a new branch, or a landlord moving off a spreadsheet, is live the same afternoon — with compliance tracking already running on every property.
Dispatch a job to a contractor on a link; they quote and update without an account
Contractor work orders: quote, approve, done
When a repair needs doing, dispatch it to a contractor from the issue itself. They open a passwordless link showing the job, the property address and the priority, submit a quote, and once you approve, mark it complete, all without an account or an app. The whole exchange is tracked against the property and the original tenant issue, so the maintenance loop closes in-product instead of in your text messages.
- Send a job to any contractor via a no-login token link
- Contractor sees the job, address and priority; submits a quote back to you
- You approve; the contractor marks the work complete — status tracked throughout
- Linked to the originating tenant issue and the property record
- Pairs with AI repair triage (priority + trade) and your approved contractor directory
Repairs usually live in a mess of texts, calls and forwarded photos. Work orders give the contractor a single link and you a single source of truth: what was sent, what they quoted, whether it’s done — attached to the property and the tenant’s original report, so an Awaab’s Law timeline or a deposit deduction has the paper trail already built.
A register of every key set per property and who currently holds it
Key register: who holds every set, returns at tenancy end
Track every physical key set for each property — front door, window keys, communal fobs — with how many copies exist and who currently holds each: landlord, tenant, contractor or agent. At the end of a tenancy, see at a glance which sets are still with the tenant and mark them returned in one click, so nothing goes missing between lets.
- Every key set logged per property: label, number of copies, current holder
- Holder types — landlord, tenant, contractor, agent, other or lost
- “With tenant” count surfaced so end-of-tenancy returns are obvious
- One-click “Mark returned” flips a tenant-held set back to you
- Issued date and notes per set for a complete handover trail
Lost or unaccounted-for keys are a quiet liability — a security risk for the next tenant and an awkward deposit conversation. The key register keeps the whole set count honest across every let, so you always know exactly what is out, with whom, and what still needs collecting before check-in.
Built to be trusted
Security and reliability you can count on
AES-256 Encryption
All data encrypted at rest and in transit
UK GDPR-aligned
ICO-registered (ZC175264), EU data residency (UK/EU jurisdiction), DSAR-ready
Daily Sync
Compliance scores updated every 24 hours
UK-based
Built, hosted and supported in the UK
14-day free trial · no card
Start tracking compliance today
Add your first property in under 5 minutes. Cancel anytime.
From £14.99/month after trial — less than one hour of a solicitor's time.
UK-built · Founder-led · GOV.UK-cited
Built by landlords, for landlords, from the GOV.UK source up.
"I'm a UK landlord myself, and we built LetCompliance for people like us: one login for the whole let, from advert to rent to compliance, with every check taken straight from primary GOV.UK guidance, never recycled, and shaped by what landlords actually ask us for."