Gas Safety, EICR, EPC tracking —
with reminders that actually fire
One platform for every UK landlord compliance deadline. A missed EICR can mean a £30,000 fine. Right to Rent failures reach £20,000 per tenant. LetCompliance tracks every certificate, fires reminders 90 days before expiry, and gives each property a 0–100 compliance score — so nothing slips quietly past you.
For private landlords with 1–2 properties and letting agents managing portfolios of any size.
Statutory-defence evidence, automated
Compliance dashboards are easy. Assembling the statutory-defence evidence packa court expects to see is not. We just shipped four flagship capabilities that turn paperwork-driven defences into one-click flows — aligned with the Renters’ Rights Act 2025, Awaab’s Law and Housing Act 2004 s.213. Outcomes are decided by the court — we make sure the evidence is ready.
Arrears auto-calculator
Live 3-month threshold check. Quick-fill from any active tenancy — no re-typing.
Prescribed Information PDF
Generate the statutory PI in one click. Tracks both 30-day deadlines, not just protection.
Right to Rent wizard
Share-code tracking, smart follow-up calc (earliest of expiry or +12 mo), one-click renewal.
Awaab’s Law SLA engine
Emergency 24h / Urgent 7d / Routine 14d. Daily 09:00 UK cron, breach stamps, full audit trail.
These four capabilities are included in every paid plan — no add-on pricing, no extra modules. Marketing copy, not legal advice.
The only landlord tax stack bundled with a compliance platform
Your rent, mortgage, insurance and maintenance already live in Finance. Four in-panel tools turn that data into the pack, the calculator and the quarterly summary your accountant or MTD software needs.
Tax Pack Export
One-click PDF + CSV for any UK tax year. Per-property P&L in the format accountants expect.
Section 24 Calculator
Live personal-name vs. Ltd comparison using your real rent, interest and expense figures.
MTD Quarterly Summary
Apr/Jul/Oct/Jan quarters auto-aggregated. Copy-paste into FreeAgent, Xero or Hammock at filing.
Mileage Log
HMRC simplified expense rates, auto-computed annual claim, CSV export for your return.
We don’t file to HMRC — see the MTD ITSA guide for how we fit alongside filing tools. Planning data only, not tax advice.
Who this is for
One property compliance platform, different roles, same deadlines. Read the letting agent compliance checklist UK or the landlord compliance checklist 2026.
Private landlords
One flat or a growing portfolio, Gas Safety, EICR, EPC, deposits and Right to Rent in one score and one vault. Stop certificate chaos in spreadsheets.
See pricingLetting agents & PM
Multi-property visibility for branches: urgency-sorted dashboards, client-ready evidence and the same rules engine landlords use, scaled for volume.
See pricingPortfolio & BTL investors
Profit tracking next to compliance, see which units bleed money while certificates stay green. Reminders at 90/30/14/7/1 days so nothing expires quietly.
See pricingUse cases
Never miss Gas Safety or EICR again
Automatic nudges before CP12 and electrical reports expire, aligned with gas safety certificate rules UK and EICR requirements UK timelines.
Section 21 prerequisites (where still relevant)
Compliance score surfaces gaps in gas, EICR, EPC, deposit and How to rent before you draft Form 6A-style paperwork.
Right to Rent audit trail
Checklist, document types and follow-up reminders for time-limited tenants, reduce Home Office penalty exposure.
Council or lender wants one dated PDF
Generate a compliance pack: portfolio or single-property summary, item table, optional score history, and vault certificates merged in—attach or print without fifteen separate files.
Section 8 grounds and particulars
Pick Schedule 2 grounds with hints, capture arrears where needed, export a structured draft—then complete the official Form 3 on GOV.UK before service.
Agency branch meetings
Sort properties by risk; export a mental model of “red / amber / green” for every managed address.
Post to May 2026 possession planning
As Section 21 ends for new use, evidence of decent repair and safety records supports Section 8 and civil defence, track it continuously.
Standardise “approved” Gas Safe / trades contacts
Your contractor directory per account—trade types, favourites, filters—so staff book the engineers you trust, not random numbers from search.
Portfolio insight emails without spam
Nightly AI-assisted scans pin recommendations on the dashboard; you only get an email when brand-new insights appear, not on every cron run.
Inside the app
Stylised preview of the dashboard, your live data replaces these example rows after signup.
Portfolio
Compliance overview
12 River Road, Leeds
100Flat 4, 88 Queens Rd, Bristol
72Agency block, managed portfolio
55Smart Reminders
Email & WhatsApp
Insight emails
New AI findings only
Compliance Score
0 to 100 per property
Compliance pack
One PDF export
Document Storage
Encrypted & secure
Form 6A drafts
Section 21 PDF
Section 8 drafts
Grounds & Form 3
Contractors
Your approved list
AI advisor
Chat + insights
Tenant privacy
GDPR wording
Profit Tracker
Net monthly view
Inspection Log
Visit history
Maintenance Log
Repairs & costs
Tenancy Timeline
Rent & renewals
Tenant Portal
Docs, issues, pet requests, notices
Property Notes
Quick reference
Know your risk at a glance
Property Compliance Score
Every property in your portfolio receives a 0 to 100 compliance score, updated automatically every day. Red means act now. Green means you're protected.
- 6 compliance areas sharing 100 points equally
- Score drops automatically when certificates expire
- Score recovers the moment you update records
- Portfolio-level overview on your dashboard
- Score history tracked over time
Six areas, Gas Safety, EICR, EPC, Deposit, Right to Rent, and Fire Risk Assessment, each share an equal slice of your 100-point score. Expiring within 30 days = half points for that item. Expired or missing = 0.
Live compliance scores
23 Maple Street, London E3
7 Oak Avenue, Manchester M4
45 Rose Lane, Birmingham B2
Email, WhatsApp and digest-style summaries
Automatic Reminders
Set reminders at 90, 30, 14, 7 and 1 day before any certificate expires. Receive them by email, WhatsApp, or both. Proactive portfolio scans can email you when new AI-generated insights are pinned to your dashboard.
- Fully customisable reminder schedule
- Email reminders via Resend (high deliverability)
- WhatsApp on your phone via Twilio (mobile-first, same urgency many landlords expect from SMS)
- Classic SMS text reminders: on our roadmap for high-volume agents—contact us if you need a pilot
- Digest-style emails when the nightly insight job finds new portfolio recommendations
- Separate reminders per property per certificate
UK landlords are busy. WhatsApp is read fast; email catches everything else. We are adding carrier SMS for teams that need it—tell us your use case. Insight emails only fire when there is something new, so your inbox is not spammed.
Reminder timeline
90 days before
Book your Gas Safe engineer to renewal due in 90 days
30 days before
EICR expires 30 Apr at 7 Oak Avenue to urgent
7 days before
EPC expires in 7 days to action required immediately
EXPIRED
Deposit protection overdue to Section 21 now invalid
“EICR at 7 Oak Ave expires in 14 days—open LetCompliance.”
Insight email
“2 new portfolio recommendations—EPC band C properties & clustered expiries.”
Drop the certificate. We read the expiry date for you.
Secure Document Storage — with AI expiry detection
Upload Gas Safety certificates, EICR reports, EPCs, tenancy agreements and any other compliance document. When you upload a known cert type, we scan it with AI and pre-fill the expiry date — you just confirm with one tap.
- AI-read expiry dates on Gas Safety, EICR, EPC and Fire Risk uploads
- High-confidence dates applied automatically to the compliance item
- Low-confidence dates surfaced as a one-tap suggestion
- PDF and image upload (JPG · PNG · WebP)
- AES-256 encrypted storage, linked to compliance items
- 5 GB (Starter) to 50 GB (Unlimited) storage
When a council inspector or solicitor requests your compliance documents, you'll have every single one ready in seconds — with expiry dates already captured, not guessed.
Document vault
gas-safety-cert-2025.pdf
Gas Safety · Expires Sep 2026
eicr-report-maple-st.pdf
EICR · Expires Dec 2026
epc-oak-avenue.pdf
EPC · Expires Apr 2026
tenancy-agreement-2024.pdf
Tenancy · Uploaded 01 Jan 2024
Income, costs, and a year-end summary for your accountant
Finance & Profitability
Log actual rent received and every cost — mortgage, insurance, maintenance, letting agent fees, council tax and more. See net profit per property and across your portfolio. Export a dated CSV at year-end for your accountant or HMRC self-assessment.
- Transaction-level income and expense log per property
- Categories: mortgage, insurance, maintenance, letting agent fee, council tax, utilities, ground rent, service charge, legal/professional, other
- Monthly bar chart — income vs expenses at a glance
- Per-property and portfolio-level net income
- Year-end CSV export for accountant or self-assessment
- Budget fields (monthly mortgage, insurance, etc.) still available for quick estimates
- Paired with the Tax & HMRC toolkit: SA105 Tax Pack, Section 24 calculator, MTD quarterly summary, mileage log
- Not an HMRC-recognised MTD filing tool — final submission still goes via FreeAgent, Xero, Hammock or your accountant
Many landlords discover their "profitable" property is actually losing money once mortgage rates, insurance and maintenance are properly logged. The Finance page makes the numbers impossible to ignore — and the Tax & HMRC toolkit turns those numbers into SA105-shaped buckets, MTD-dated quarterly totals and a Section 24 calculation in the same place. Your accountant just files.
Monthly P&L to 23 Maple Street
Working draft + 1-click email delivery to tenant
Form 6A (Section 21) draft generator with abolition guard-rails
Enter landlord and tenant names, property address, tenancy type (periodic or fixed term ended) and dates. Download a draft Form 6A PDF (with header, footer and page numbers on every page), or send it straight to the tenant's email with an audit-log row in one click. Every draft carries an explicit ABOLITION NOTICE under the Renters' Rights Act 2025: Section 21 ends on 1 May 2026 and existing notices have a transitional cut-off. Always compare to the official Form 6A on GOV.UK before serving.
- Draft PDF and .txt download from Documents
- Send-to-tenant button: PDF emailed via Resend + landlord-controlled custom message
- Audit-log entry per send (tenant id, file name, timestamp) for tribunal-grade exports
- Abolition notice + transitional cut-off baked into every draft
- Periodic vs fixed-term-ended tenancy wording
- Proceedings-not-before date you control (typically 2 months)
- Use alongside your compliance score to spot Section 21 prerequisites
A Section 21 notice fails if deposit protection, How to rent, EPC, gas safety or other prerequisites are wrong. LetCompliance tracks those areas in your score and reminders, the generator merges your details into draft wording, the email pipeline records the send so you can prove service downstream. Not legal advice and not the official prescribed form.
Pre-generation checklist
RRA 2025 ready: Grounds 1, 1A, 7, 7A, 7B + 8, 10, 11, 12, 13, 14, 14A, 15, 17
Section 8 drafter — 14 grounds, verbatim Schedule 2 wording, Ground 8 live calculator
Select an active tenancy and the drafter auto-fills parties, property and live rent arrears from your rent ledger. It computes Ground 8 eligibility against the post-Renters’ Rights Act 2025 thresholds (3 months’ rent unpaid for monthly tenancies / 13 weeks’ for weekly/fortnightly, with the universal-credit-housing-element disregard) in real-time, and lets you tick any of the 14 statutory grounds. The PDF reproduces the verbatim Schedule 2 wording for each ground (which s.8(2) HA 1988 requires), works out the longest applicable notice period across grounds, and stamps a header + footer + page numbers on every page. Send it to the tenant in one click — audit log row included.
- 14 grounds available — including new RRA 2025 grounds 1A (intent to sell, 4 months’ notice) and strengthened 1 (landlord/family moving in, 4 months’ notice)
- 12-month no-relet rule (HA 1988 s.16E) called out for Grounds 1 / 1A
- Verbatim Schedule 2 statutory text reproduced in the PDF (avoids invalidation under s.8(2))
- Quick-fill from any active tenancy — no re-typing tenant names
- Arrears auto-calculated from rent ledger (missed / late / partial payments)
- Live Ground 8 eligibility chip: met / not yet / projected date, with UC disregard
- Longest-notice-period engine when multiple grounds are cited
- Send-to-tenant button: PDF emailed via Resend + audit-log row + landlord disclaimer
- Tribunal-grade PDF chrome: title, subtitle address, generated date, page X of Y
After Section 21 is abolished on 1 May 2026, Section 8 becomes the only possession route on assured tenancies. Most tools expect landlords to calculate the 3-month threshold by hand and copy-paste statutory wording from PDF screenshots. We do it automatically, every day, with the post-RRA Schedule 2 wording baked in — and we warn you the moment Ground 8 is crossed so you serve cleanly.
Selected grounds (example)
Particulars preview
Tenant: Jane Doe · Property: 7 Oak Avenue, M4 1AA
Draft only—complete Form 3 on GOV.UK before service.
Form 4-style draft, two-month effective-date helper, send to tenant
Section 13 rent-increase notice (post-RRA the only lawful route)
Under the Renters’ Rights Act 2025, rent-review clauses in tenancy agreements stop working from 1 May 2026 — a Section 13 notice is the only lawful way to increase rent on an assured tenancy in England. The drafter handles parties, current/proposed rent, the auto-calculated two-month effective date, and ships a working-draft PDF (header, footer, page numbers on every page). One-click send to tenant via Resend with an audit-log row, plus an explicit reminder that the First-tier Tribunal route has changed under RRA 2025 and the current Form 4 should be checked on GOV.UK.
- Auto-calculated effective date: notice date + 2 calendar months
- Section 13 framed as the only lawful rent-increase route post-RRA
- First-tier Tribunal challenge note baked into the draft
- Send-to-tenant button: PDF + custom message + audit-log row
- Tribunal-grade PDF chrome (title block, address subtitle, page numbers)
- Always confirm against current Form 4 on GOV.UK before serving
Most rent-increase tooling assumes pre-RRA mechanics: contract-rate increases or informal letters. From 1 May 2026 those routes are dead on assured tenancies — Section 13 is what works. We frame the draft accordingly and stamp the document so it doesn’t silently drift out of date.
Section 8 / 13 / 21, Tenant Privacy notice, RRA Information Sheet — all via Resend with audit log
One-click tenant delivery for every statutory document
Every drafter (Section 8, Section 13, Form 6A / Section 21, Tenant Privacy notice, Renters’ Rights Act Information Sheet) shares a single send-to-tenant pipeline. Pick the tenant, optionally add a custom message, and the PDF is emailed via Resend with the landlord’s reply-to address — plus a structured row in your audit log (tenant id, file name, document kind, timestamp) that flows into the tribunal-grade audit export. Property-ownership is re-checked server-side so the wrong tenant is never on the wrong notice.
- Single delivery pipeline across all 5 generators (consistent UX, consistent audit shape)
- Resend transactional delivery with high deliverability and reply-to set to the landlord
- Optional landlord-written custom message inserted at the top of the email body
- Server-side re-verification of tenant→property scope (no cross-tenant mix-ups)
- Audit-log row per send (also drives the CSV/PDF audit export from /audit)
- Explicit landlord-responsibility disclaimer in every email footer
- Pet-request decisions optionally email the tenant with the same reasoning the dashboard shows
Sending statutory documents is where most landlord software hands you a PDF and walks away. We close the loop: server-built PDF → Resend send → audit row → tribunal export. If you ever have to prove what was served, when, and to whom, that line in the audit log carries the receipt for you.
Gas Safety, EICR, EPC, Deposit PI — one click, one audit trail
Move-in pack: every statutory document, one email
On the property page we surface the statutory move-in pack: Gas Safety (CP12), EICR, EPC, deposit Prescribed Information, How to Rent. The sender pre-ticks every uploaded statutory document and shows an amber warning row — with statute reference and the GOV.UK link — for anything missing. Hit Send and the tenant receives one email with every PDF attached, while the audit log records each attachment as its own “sent_to_tenant” row keyed to the property and tenant. From 1 May 2026 (Renters’ Rights Act 2025 commencement), this is exactly the pack a landlord must keep evidence of serving to defend a Section 8 ground 1 / 1A or to reclaim possession at all.
- Pre-ticks Gas Safety / EICR / EPC / Deposit PI when uploaded
- Amber warning per missing statutory item with statute reference + GOV.UK link
- One email with multiple PDF attachments (capped at 20 MB total for deliverability)
- One audit-log row per document so the tribunal export shows every CP12, EICR, EPC
- Server-side property + tenant scope re-check (no cross-property leaks)
- Reply-to set to the landlord so tenant questions land in the right inbox
Section 21 is invalid without Gas Safety + EICR + EPC + How to Rent + Deposit PI on file. Section 8 grounds 1 / 1A defences collapse without the same. Other tools track upload state. We additionally guarantee delivery and produce the receipt: one row in the audit_log table per statutory item, exported into the tribunal-grade PDF.
Beat the 30-day clock, generate the PI on demand
Deposit protection & Prescribed Information PDF
Record when you physically received the deposit (not just when you registered it) so the statutory 30-day countdown is anchored correctly. Track which scheme protected the money, its certificate reference, and when the Prescribed Information was served on the tenant. Generate a court-ready Prescribed Information PDF in one click, with landlord/tenant/property details, scheme contact info and the mandatory statutory paragraphs.
- Two 30-day timers: protection AND Prescribed Information service
- Scheme-aware (DPS, TDS, mydeposits) with live URLs & dispute helplines
- Generate PI PDF — served date stamped into the audit log
- Dashboard banner if either deadline is within 30 days or overdue
- Compact status chip on every deposit compliance card
- Evidence PDF storable against the tenancy for court bundles
Housing Act 2004 s.213 gives landlords 30 days to protect a deposit AND serve the Prescribed Information. Miss either and the penalty is 1–3× the deposit and loss of Section 21 / Ground 8 validity. Most landlord software tracks only protection; we track both, and we generate the PI so you never have to hand-type it again.
From first check to follow-up — without the spreadsheets
Right to Rent wizard with share-code tracking
Record the statutory check in under 60 seconds from the tenant card: document type (UK/Irish passport, EU Settled/Pre-Settled, BRP, Home Office share code, other), verification date, share-code reference and the permission expiry. The system calculates the safer of stored follow-up, permission expiry, or 12 months from check — and nags you before it lapses. Mark the follow-up done with one click to re-arm the clock.
- Share-code format validation (P-XXXX-XXXX-XXXX)
- Smart follow-up: earliest of stored date, permission expiry or +12 months
- 30-day warning chip + overdue rose banner on the tenant card
- Direct "Verify share code on GOV.UK" launcher to gov.uk/view-right-to-rent
- Audit-ready notes field (method of verification, screenshot path)
- Unlimited-permission fast path for UK/Irish/EU Settled tenants
Right to Rent carries a £20,000-per-tenant civil penalty — and unlimited fines for knowing breaches. The statutory excuse only holds if you can evidence both the initial check and every follow-up. Our wizard turns a spreadsheet chore into a one-minute flow, keeps the evidence cleanly linked to the tenancy, and is the only landlord tool we know of that tracks the EARLIER of permission expiry and 12-month ceiling automatically.
Emergency 24h · Urgent 7d · Routine 14d — swept daily 09:00 UK
Awaab’s Law SLA engine (RRA 2025 ready)
When tenants report issues through your portal they can flag urgency. You triage each issue as emergency / urgent / routine and the system calculates the statutory response deadline from Awaab’s Law (Social Housing Act 2023, extended to the PRS by the Renters’ Rights Act 2025). A daily 09:00 UK cron emails you when deadlines approach or are breached, stamps the breach on the record, and keeps a complete audit trail of reported → triaged → work started → resolved timestamps.
- Tenant portal "This feels urgent to me" flag with priority subject-line boost
- One-click priority triage with automatic deadline calculation
- Daily 09:00 UK SLA sweep — due-soon plus breach alert emails
- Mark work started / mark resolved — every transition audit-logged
- Colour-coded status chip: on track / due soon / at deadline / breached
- Works for both personal landlords and agency workspace admins
Awaab’s Law extends to private rented housing under the Renters’ Rights Act 2025. Most landlord tools don’t yet have a concept of SLA deadlines — we shipped them ahead of the statutory instrument because getting emergency repairs wrong weakens the repairs defence and exposes landlords to Rent Repayment Order claims.
SA105 pack · Section 24 calc · MTD quarters · mileage log
Tax & HMRC toolkit for landlords
Landlord-specific tax tools that use the income and expenses you already track in Finance. Generate a Self Assessment-ready Tax Pack (CSV + printable PDF) for any UK tax year; model Section 24 personal-name vs. limited company with your real numbers; get Making Tax Digital quarters auto-aggregated for April 2026; log property visits at HMRC’s 45p / 25p simplified rates. We do the numbers, schedules and evidence — your accountant or MTD software does the filing.
- Tax Pack Export — SA105-style buckets, per-property P&L, CSV + print-to-PDF
- Section 24 Calculator — live comparison of personal name vs. Ltd for your figures
- MTD Quarterly Summary — statutory Apr/Jul/Oct/Jan quarters copy-pasteable
- Mileage Log — HMRC 45p (first 10k) / 25p rates, auto-computed yearly claim
- UK tax-year aware (6 Apr – 5 Apr), multi-year history, workspace-scoped for agencies
- Seeded from your Finance ledger — no double-entry, one source of truth
Most compliance tools stop at certificates. Most accounting tools stop at book-keeping. LetCompliance links the two: every rent payment, mortgage entry and insurance expense you record for compliance flows straight into the Tax Pack and Section 24 model. We don’t file returns to HMRC — that stays with FreeAgent, Xero, Hammock or your accountant — but we cut the filing prep from a weekend to ten minutes.
One download for insurers, councils or solicitors
PDF compliance pack export
From the dashboard export a single PDF: portfolio summary, alerts, compliance item table, optional score history from past exports, and your uploaded certificates merged in (PDF and images, within fair limits). Built for lender or council “compliance pack” requests.
- Whole portfolio or single-property pack
- Embeds vault PDFs and scales images onto A4 pages
- Records a score snapshot per export for simple history in later packs
- Filename dated for your audit trail
- Disclaimer: verify every page against originals; not legal advice
Stop attaching fifteen separate files to the same email thread. Generate once, review, then send. Large portfolios may hit attachment limits—we cap merged files and tell you what was skipped.
Pack contents (example)
Cover & summary
Portfolio name · generated 06 Apr 2026
Alerts & item table
Gas, EICR, EPC, deposit, RtR rows
Score history (optional)
Snapshots from past exports
Vault: gas-safety-2025.pdf
Embedded certificate
Vault: eicr-maple.pdf
Embedded report
Gas engineers, electricians, trades you trust
Your approved contractor directory
Per-account directory of contractors with trade type, company, phone and email. Star favourites, filter by trade, and open the list from each property’s Contractors tab when maintenance or compliance work is due.
- Trades: gas engineer, electrician, plumber, builder, locksmith and more
- Favourites surface first for faster dialling
- API-backed CRUD—your data, your vendors (not a marketplace)
- No contacts yet? In-app empty state links to Checkatrade as one UK option — verify Gas Safe / EICR competence yourself (third party, not affiliated)
- Pairs with the maintenance log’s contractor fields
- Ideal for agents standardising “approved suppliers” across branches
You vet who enters the directory. LetCompliance stores contact details you add—use it as your internal approved list so junior staff do not book random traders from Google.
Approved contractors
North Heat Ltd
Gas Safe engineer · 07xxx · ★ Favourite
SparkRight Co.
Electrician (EICR) · 01xxx
Rapid Pipe
Plumber · 07xxx
Chat plus nightly portfolio scan
AI compliance advisor & proactive insights
Ask the in-app advisor questions in natural language; it uses Gemini with your live compliance snapshot. Overnight jobs evaluate EPC bands, maintenance spend vs profit, low scores and clustered expiries—then pin cards on the dashboard and email when there is something new.
- Reactive chat: certificates, Section 8/21 context, fines, timelines
- Deterministic rules first (numbers from your data), optional Gemini polish on wording
- Dismissible insight cards with deep links to properties
- Suggested prompts (e.g. explain my portfolio insights)
- Not legal advice; always verify on GOV.UK
We separate facts computed in code from narrative text to reduce hallucination. Insight emails only go out when brand-new recommendations are created, not on every cron run.
Dashboard insights
EPC band gap
3 properties below band C—plan upgrades before 2028 targets.
Maintenance vs profit
Flat 4 spend is 18% of rent—review service contracts.
Dismiss or drill into each property from the live app.
All properties. All compliance. One screen.
Unified Portfolio Dashboard
Your entire portfolio compliance status, urgent action items, profitability overview and upcoming renewals, all visible the moment you log in.
- Sorted by urgency automatically
- Upcoming renewals panel — certificates in the 31–90 day horizon, one click from the quick-fix modal
- Monthly income and cost summary
- Quick actions from the dashboard
- Works across any device (phone, tablet, desktop)
We built the dashboard so the most urgent items are always at the top. If a deposit is missing and an EICR is about to expire, you'll see exactly that the moment you open the app.
Reminders your way, on your schedule
Notification Preferences
Control exactly when and how you're reminded. Set your preferred channel (email, WhatsApp or both) and choose which reminder intervals matter most to you.
- Change preferences any time in Settings
- Phone number format-checked for WhatsApp (final delivery confirmed on first real send)
- Quiet hours — define a UK-local window when reminders are never sent
- Instant "Send test reminder" button so you can verify your channel works in under a minute
- Ladder applies globally across Gas Safety, EICR, EPC, deposit, Right to Rent and FRA
Different landlords have different working patterns. A portfolio landlord who checks email daily has different needs to someone managing a single property around a full-time job. Our notification system adapts to you.
Know exactly when you last visited, and when you're due
Inspection Log
Log every landlord inspection with condition ratings, inspection type and notes. UK landlords should visit every 3 to 6 months with proper notice. LetCompliance tracks it all.
- Routine, move-in, move-out & emergency types
- Overall condition rating (Excellent → Poor)
- Next inspection due date & countdown
- Full inspection history per property
- Overdue inspection alerts
Regular property inspections protect you as much as they protect the tenant. Documented evidence of your visits can be critical in deposit disputes, insurance claims and legal proceedings.
Room-by-room condition, photos, e-signed by the tenant
Inventory & check-in / check-out reports
Build a check-in, mid-term or check-out inventory from the property page. Add rooms, list every item with its condition (new / good / fair / poor / damaged), attach photos straight from your phone, record meter readings, and send the whole pack to the tenant for e-signature. Signed reports are sealed with an audit certificate by the same e-signature engine that handles your Section 8 / 13 / 21 notices — so the evidence is court-ready out of the box.
- Check-in, mid-term and check-out report types
- Room-by-room item list with condition + notes per item
- Up to 6 photos per item, uploaded straight from a phone or tablet
- Meter readings captured inside the same report (gas / elec / water / heat)
- One-click send to tenant — tenant signs on any device, no account needed
- Signed PDF sealed with audit certificate (who signed, when, from which IP)
- Stored against the property so deposit disputes pull the exact snapshot
- Reuses the e-signature pipeline — same audit log as Section 8 / 13 / 21
Deposit disputes live and die on two pieces of evidence: the check-in inventory and the check-out inventory. Most landlord tools ship one or the other, or hand you a Word template. LetCompliance ships the full loop — room-level condition, dated photos, tenant e-signature, audit-sealed PDF — in the same workflow you already use for statutory notices. When the TDS / DPS adjudicator asks for it, you export one PDF and you’re done.
Every repair tracked, contractor, cost, warranty
Maintenance Log
Log every repair with category, contractor details, cost and warranty expiry. Your annual maintenance costs are calculated automatically, useful for tax purposes.
- Categorised by type: plumbing, electrical, heating...
- Contractor name and phone stored per record
- Warranty expiry tracking with 30-day alerts
- Annual cost summary per property
- Status tracking: Reported → In Progress → Completed
Every repair cost is a legitimate tax deduction. Keeping an accurate maintenance log in LetCompliance means you're already prepared when your accountant asks. Contractor contact details stored too, so you're never searching email for that plumber's number again.
Track rent, renewals and tenancy end dates
Tenancy Timeline
See your current tenant, track rent payments (paid, late or missed) and get warned 60 days before the tenancy ends so you can decide to renew or serve notice.
- Tenancy start and end dates displayed
- Rent payment log with status labels
- Payment rate score across recent payments
- 60-day tenancy renewal warning
- Link to Section 21 notice generator
Knowing your tenancy end date well in advance gives you options. Renew, negotiate a rent increase, or serve notice, but only if you've been tracking the dates. LetCompliance tracks them automatically from the moment you add a tenant.
Rooms, shared bills, multiple current tenants
HMO Support — Multi-Tenancy
Mark a property as an HMO (House in Multiple Occupation) to unlock per-room tenancy tracking. Multiple active tenants share the same property, each with their own rent contribution and tenancy dates.
- HMO property type unlocks multi-tenant mode
- Each room tracked with its own tenant and rent amount
- Portfolio rent income uses the real HMO total
- Compliance items apply to the whole property as normal
- Convert between HMO and residential with automatic tenant normalisation
HMO properties generate higher rental income but carry stricter licensing requirements. LetCompliance tracks every tenant in the property and calculates the correct total rent, so your portfolio insights are accurate.
Log payments, spot arrears, review history
Rent Payment Tracking
Record every rent payment with paid/late/missed status. Spot arrears instantly, track your payment rate score and get warned well before the tenancy end date so you can act in time.
- Paid, late and missed payment labels
- Payment rate score across recent history
- Arrears visible at a glance per property
- 60-day tenancy renewal warning
- Works for single lets and HMO per-room tenancies
Consistent late payments are a Section 8 Ground 11 ground for possession proceedings. Having a clear, time-stamped payment log strengthens your case when you need it most.
Passwordless access — the full tenant–landlord channel in one link
Tenant Portal
Generate a unique, secure link for each tenant. No account, no password. They get documents, maintenance reporting, pet requests, meter readings, notice to quit, and direct messaging — all in one place. Every action is timestamped and lands straight in your dashboard.
- Unique UUID link per tenant & property — no password needed
- Tenancy card: rent, deposit, scheme, and protection date at a glance
- Compliance documents shown with Valid / Expiring soon / Expired badge
- Maintenance issues with photo upload (up to 3 per report)
- Pet requests under the Renters' Rights Act 2025 (in force 1 May 2026) — 28-day response window tracked with email to both parties
- Meter readings (gas, electricity, water, heat) — landlord sees a full log
- Notice to quit — tenant submits intended vacate date, landlord acknowledges, both get email confirmation
- Direct messages — free-form tenant → landlord with email notification
- Landlord responses (status updates, pet decisions, acknowledgements) email the tenant automatically
- Revoke access instantly when tenancy ends
When a dispute reaches a tribunal, you have a timestamped record of every document served, every maintenance report and photo, every pet request decision, every meter reading, and every notice exchanged — all from one link that cost you nothing to set up.
Tenant view (example)
23 Maple Street, London
Tenant portal · letcompliance.com/tenant/••••
Title, category, photos → email alert to landlord
RRA 2025 · 28-day window tracked daily
Gas, electric, water, heat — full log
Timestamped · both parties emailed
Two-way email notifications
Every tenant action emails the landlord. Every landlord response (status update, pet decision, acknowledgement) emails the tenant back.
Quick notes that actually stay with the property
Property Notes
Capture anything that doesn't fit elsewhere, boiler model, spare key location, parking permit, neighbour complaint. Notes are attached to the property and always at your fingertips.
- One-line quick entry from the property page
- Pin important notes to the top
- Unlimited notes per property
- Notes stay even when tenants change
- The kind of thing you'd otherwise forget
Landlords carry an extraordinary amount of property-specific knowledge in their heads. Where's the stopcock? Who's the managing agent? What did the last inspection say about the damp? Notes puts it all in one searchable place, so it's never lost when you need it.
Built to be trusted
Security and reliability you can count on
AES-256 Encryption
All data encrypted at rest and in transit
UK GDPR-aligned
ICO-aligned data handling, UK data residency, DSAR-ready
Daily Sync
Compliance scores updated every 24 hours
UK-based
Built, hosted and supported in the UK
Start tracking compliance today
Add your first property in under 5 minutes. Cancel anytime.
From £14.99/month after trial — less than one hour of a solicitor's time.