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2.65M UK landlords · most still on spreadsheets
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A missed Gas Safety cert can cost £6,000 + criminal liability. A lapsed EICR up to £30,000. One Section 21 served on an unprotected deposit can void the whole notice. One place to track all of it beats a forgotten spreadsheet tab every time.
We sell LetCompliance, so we spell out where we are strong and where a spreadsheet or a good agent is still reasonable. Not legal advice — always verify against GOV.UK.
No card required during trial·Cancel any time·Built for UK law
Where LetCompliance fits — honestly
Works for one disciplined let. Breaks quietly after a few properties — version drift, no automatic reminders, attachments scattered across email.
Our take: Fine for 1 property, risky from 2+
Agents can absorb operational load, but you usually remain legally liable. You should still hold your own Gas Safety, EICR and EPC copies.
Our take: Yes — keep your own evidence trail
Proactive reminders, a 0-100 score per property and an encrypted certificate vault. Recommended from two units upwards — or if compliance isn’t your day job.
Our take: Recommended from 2 units upwards
No tool replaces professionals. You still need Gas Safe registered engineers, competent electricians for EICR, and qualified advisers for possession or deposit disputes. LetCompliance reduces the chance that a renewal date is the reason you failed an inspection or court test.
Email + WhatsApp at 90, 30, 14, 7 and 1 day before any certificate expires. No calendar entry required, per-property, per-certificate.
Each property gets a live score that drops automatically when certificates lapse. Red / amber / green at a glance across the whole portfolio.
Upload Gas Safety, EICR, EPC PDFs once. AES-256 encrypted at rest, linked to the property, downloadable any time. Ready for council or insurer.
Legal duties are identical whichever tool you pick — only the workflow and the risk of missing a date change.
| UK compliance topic | Spreadsheet / Excel | Letting agent | LetComplianceRecommended |
|---|---|---|---|
| Gas Safety, EICR, EPC, LOLER, Legionella, PAT & deposit dates in one place | Possible if you build a perfect sheet; easy to fragment across tabs and inboxes. | Yes if they operate a strict diary — quality varies by branch and turnover. | Track every statutory date — Gas, EICR, EPC, LOLER (lifts), Legionella risk assessments, PAT testing, deposit protection — per property in one compliance view. |
| Reminders before certificates expire | Manual calendar entries; easy to miss at 90/30/7 days when busy. | Depends on their process; you may still get caught out if communication slips. | Email + WhatsApp ladder at 90, 30, 14, 7 and 1 day on paid plans. Configurable per item. |
| Encrypted storage for PDF certificates | Usually email or Drive folders — not built for tenancy evidence discipline. | Often held on your behalf; ask for export rights and retention on exit. | Vault per property (AES-256 at rest) with downloads under your control. |
| 0-100 style compliance visibility | You would need to formula-build scoring yourself. | Some agencies report status; rarely a single score across all duties. | LetCompliance scores six areas per property so red/amber/green is instant. |
| Scales from 1 to many properties without chaos | Breaks quietly after a handful of lets — version drift and staff handovers hurt. | Strong if you pay for full management; costly for large self-managed portfolios. | Same workflow for one flat or dozens; plans scale by property count. |
| Audit trail if negotiator or accountant changes | History lives in whoever remembers the file path. | Good agencies keep files; still request your own copy of Gas/EICR/EPC PDFs. | Dates and documents stay tied to the property in your account. |
| Renters’ Rights Act 2025 readiness | No automatic awareness of the 28-day pet-request window or the Information Sheet deadline (31 May 2026). | Depends on how quickly the branch trains around the post-RRA rules. | Section 13 rent notices, pet-request timers, Section 8 drafts and the Information Sheet deadline tracked per tenancy. |
| Who is legally liable for compliance (England) | Usually the landlord — software or a sheet does not transfer liability. | Landlord often remains liable; check your terms of business for delegated tasks. | You remain the duty holder — LetCompliance helps you track and evidence, not outsource law. |
These are the situations our early users told us about before switching. No invented names, no stock photos — just the patterns we built the product to block.
You renewed the boiler service but never moved the certificate date forward. LetCompliance would have emailed + WhatsApped at 90, 30, 14, 7 and 1 day — plus dropped the property score until it was fixed.
One day late is still 1-3× the deposit payable to the tenant. The 30-day clock starts the moment deposit money arrives — our tenancy form surfaces the deadline the second you add the tenant.
MEES says rentals must be rated E or above. Boilers change, insulation ages, the EPC rating drifts. Our score flags properties that are likely to fall out of band before the cert actually expires.
Ready to replace your spreadsheet?
Starter covers up to 2 properties from £14.99/mo after the free trial. Pro and Unlimited scale for larger portfolios. One missed Gas Safety renewal costs more than a decade of subscription.
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Built for UK law. GOV.UK-sourced rules. AES-256 encrypted storage. UK GDPR compliant.
This page is marketing content, not legal advice. Always verify obligations on GOV.UK or with a qualified solicitor.