FeaturesDeposit deductions
Deductions worked the way an adjudicator would work them
Only items that got worse can be costed, each claim is apportioned for the life the item had left, and the working is printed. Where there is no check-in record, the comparison says so instead of letting you claim for something you cannot evidence.
- Portfolio plan and above
- Apportioned for age
- Dispute pack with the working
How it works
- 01Do the check-out from the check-in
- 02Look at what changed
- 03Cost the claims
- 04Print the pack
The short answer
How should a deposit deduction be worked out?
A fair deduction starts from evidence that an item was in better condition at the start, allows for fair wear and tear, and reflects the item’s age rather than the price of a new one. It is the approach deposit schemes expect, and the reason many claims for full replacement are reduced.
In LetCompliance the check-out is compared with the check-in item by item. Costing is only offered on items whose condition got worse, and anything with no record at the start is marked as having no baseline, on screen and in the printed report.
Each claim takes the replacement cost, the item’s age and expected life, and your share of responsibility. The deduction is worked out on the server, apportioned for the life the item had left, and an item already past its expected life shows that there is nothing left to claim.
The working and the total claimed print in the report, and a dispute pack merges the check-in and check-out reports with a cover sheet showing the deposit, the scheme, the protection date, when the prescribed information was served, and a timeline from the activity log.
What it does
Three things that make a claim stand up.
Only what got worse
The check-out is paired with the check-in by room and item. Costing is offered only where the condition fell, and photographs from both visits sit side by side on screen.
Apportioned for age
Replacement cost, age, expected life and a responsibility share of 25, 50, 75 or 100% produce the figure. An item already past its expected life comes out at nothing to claim.
The working, printed
Each claim prints with its arithmetic and the total, and the dispute pack puts both reports and the deposit details together for the scheme.
In detail
What sits behind a deduction
The detail behind the headline features.
- No baseline, no claim
- Items missing from the check-in are shown and printed as having no baseline, so they are not costed by mistake.
- Dispute pack cover
- The deposit amount, scheme, protection date, prescribed information date and an activity timeline on one page.
- Deposit deadlines
- Reminders before the 30-day deadline to protect a deposit and serve the prescribed information.
- Deposit cap check
- The five-week deposit cap is worked out from the rent, so an over-cap deposit is spotted.
- Tenant signature
- Inventory reports can be sent to the tenant for e-signature, so the starting condition was agreed.
- Room for a whole property
- Up to 40 rooms, 60 items a room and 10 photos an item in each report.
Step by step
From check-out to a claim you can defend
- Step 1
Do the check-out from the check-in
The check-out is copied from the check-in, so every item is paired.
- Step 2
Look at what changed
Items that got worse are separated from those that did not and those with no baseline.
- Step 3
Cost the claims
Enter the replacement cost, age, expected life and responsibility share for each item.
- Step 4
Print the pack
The working and total print in the report, and the dispute pack goes to the scheme.
The difference
The same deductions, worked properly
By hand
In LetCompliance
Claiming the price of a new carpet
A claim apportioned for the carpet’s remaining life
Comparing two reports by eye
Items paired and changes separated for you
Claiming for damage with no record at the start
No-baseline items flagged, on screen and in print
Emailing the scheme a pile of attachments
One dispute pack with a cover sheet and both reports
Same account
A deduction is only as good as the inventory behind it.
The check-in, the tenancy and the deposit record sit in the same place.
See every feature- Check-in and check-out reports from UK room templates
- Mid-tenancy inspections with rated photos
- Repairs with before and after photos
- Rent statements for any tenancy
- A 0 to 100 compliance score for every property
- A free tenant portal, no password to remember
Questions
Questions, answered
Which plans include deposit deductions?
Inventories, the comparison and deduction costing are on the Portfolio plan (£19 a month) and above, and agency workspaces. The free plan, the Solo plan and the 14-day trial do not include them.
How is the deduction calculated?
From the replacement cost, the item’s age and expected life, and the share of responsibility you set (25, 50, 75 or 100%). The figure is apportioned for the life the item had left, and an item past its expected life has nothing left to claim.
What if I did not do a check-in?
The comparison marks those items as having no baseline, on screen and in the printed report. Without a record of the starting condition a deduction is hard to sustain if the tenant disputes it.
Does it decide what counts as fair wear and tear?
No. It separates items that got worse from those that did not and does the arithmetic. Whether a change is wear and tear or damage is your judgement, and in a dispute the scheme’s.
What goes in the dispute pack?
The check-in and check-out reports merged into one PDF, with a cover sheet showing the deposit, the scheme, the protection date, when the prescribed information was served, and a timeline from the activity log.
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