Receipt or statement, England
Rent receipt template. Or a rent statement for the whole period.
A receipt confirms one rent payment and the period it pays for, and says so when it is only part of the rent. A statement lists every charge and payment for a period, with the balance carried from line to line. Where the rent is weekly the law also asks for a rent book, which neither of these is.
LetCompliance is online software that runs your whole let: finding and referencing the tenant, the agreement, the rent, repairs and the tax. The PDF costs nothing and needs no account.
Written for
- Monthly rent
- Weekly rent
- Part payments
- Agents
- a receipt or a statement
- 2 documents
- built from what you enter
- weekly, fortnightly, four-weekly or monthly
- 4 rent periods
- the dates worked out for you
- a rent book where rent is weekly
- s.4
- Landlord and Tenant Act 1985
Last updated . Law checked against legislation.gov.uk and GOV.UK on . Sources
The receipt or the statement
Build a rent receipt or statement, for any rent period.
Choose a receipt for one payment or a statement for a run of periods, then fill in the tenancy. The PDF downloads here, with a copy sent to your inbox. Nothing is stamped across it: this is the copy to use.
Page one of the PDF, made-up details
The PDF costs nothing and needs no account. Nothing is stamped across it: this is the copy to use.
In an account a receipt is made from every payment you record, on every plan: from £7.99 a month for one property or £14.99 for up to three.
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The answer
Rent receipts and statements: what each one is for
A rent receipt confirms that one payment arrived: who paid, for which property, how much, on what date and for which rent period. Tying the payment to its period is the point of it. A bank transfer shows that money moved; a receipt says which month or week it paid for, and a part payment says so on its face, with the rent still owed for that period.
A rent statement covers a run of periods instead: each charge as it fell due, what was paid against it and the balance carried from line to line. A tenant asks for one for a mortgage, a new tenancy or a benefits claim, an accountant at the year end, and a deposit adjudicator reads one when arrears are part of a claim. What a statement must show is set out in the rent statement guide.
Where rent is payable weekly, section 4(1) of the Landlord and Tenant Act 1985 says the landlord “shall provide a rent book or other similar document”. Section 5 says what it must contain, starting with the landlord’s name and address, and section 7 makes failing to provide one a summary offence, with a fine of up to level 4 on the standard scale. A receipt or a statement from this page is not a rent book in the prescribed form, so on a weekly tenancy keep a rent book as well. Section 4 covers weekly rent only: for monthly rent a receipt is good practice rather than that Act’s duty.
In LetCompliance the receipt is made from the payment you record. Mark the rent paid, record a part payment or confirm what arrived across your properties, and the receipt PDF names every landlord, the tenant, the property, the amount, the period and the date paid. On every plan it can go to everyone on the tenancy, by hand or as soon as you record the payment once you switch that on in Settings, and rent collected by Direct Debit is receipted when it lands. The statement comes from the same rent record on the trial and paid plans.
Side by side
The PDF is one receipt. The account receipts every payment.
What this PDF and a paid plan each do with the rent.
| Feature | This PDF£0no account | Paid plans£7.99/moSingle, one property |
|---|---|---|
| 01The document | ||
| A receipt for one payment | PDFIncluded | PaidIncluded |
| Part payment, with the rent still owed | PDFIncluded | PaidIncluded |
| Weekly, fortnightly, four-weekly or monthly rent | PDFIncluded | PaidIncluded |
| A statement with the running balance | PDFFrom figures you type | PaidFrom the rent record |
| 02Every month | ||
| A receipt for each payment you record | PDFNot included | PaidIncluded |
| Emailed to the tenants when recordedSwitched on in Settings. | PDFNot included | PaidIncluded |
| Rent by Direct Debit, no commissionInto your own Stripe account. | PDFNot included | PaidIncluded |
| Arrears against the Ground 8 thresholdWeekly, fortnightly or monthly rent. | PDFNot included | PaidIncluded |
| Receipts in the tenant’s portal | PDFNot included | PaidIncluded |
Plans from £7.99 a month. The 3-day trial needs no card.
Get startedWhat the account adds
After the receipt: the rent every month.
Six things an account does with the same rent.
- 01
A receipt from every payment
Mark the rent paid and the receipt PDF is made from the same record, with the amount, the period and the date paid.
- 02
Part payments that say so
A part payment’s receipt reads PART PAYMENT and shows the rent still owed, so it is never remembered as a full month.
- 03Trial and paid plans
Direct Debit with no commission
The tenant authorises a Bacs Direct Debit into your own Stripe account, LetCompliance takes no commission, and each payment is receipted when it lands.
- 04Trial and paid plans
A statement for any period
Month by month, or period by period for weekly, fortnightly and four-weekly rent: charged, paid and the balance carried forward.
- 05Trial and paid plans
Arrears worked out
What each tenant owes across your properties, measured against the Ground 8 threshold on weekly, fortnightly or monthly rent.
- 06Trial and paid plans
The tax figures from the same rent
Rent you record is posted to your income from the same record as its receipt, so the amounts match.
One login, the whole let. You are on step 10 of 12.
Before they move in
Once they are in
A receipt covers one payment. The account covers the rest of the let: the advert and applications, referencing, the signed tenancy, the deposit, the rent every month and the arrears, the inspections, and the tax figures at the end of it.
Sources
FAQ
Rent receipt questions, answered.
Does a landlord have to give a rent receipt?
Only where the rent is payable weekly does the law ask for a written record: section 4(1) of the Landlord and Tenant Act 1985 requires a rent book or other similar document, section 5 says it must give the landlord’s name and address and the prescribed matters, and section 7 makes failing to provide one an offence. For monthly rent a receipt is good practice, above all for cash and part payments. The full answer on rent receipts covers when they matter and what to put in them.
Is this a rent book?
No. A rent book for a weekly tenancy has contents set by section 5 of the Landlord and Tenant Act 1985 and by regulations, including notices in a prescribed form. These receipts and statements are payment records, and each says it is not a rent book. On a weekly tenancy keep a rent book as well.
What should a rent receipt show?
The landlord, and every landlord where there is more than one; the tenant; the property; the amount and the date it arrived; the rent period it pays for; for a part payment, the rent still owed for that period; a receipt number; and the date the receipt was issued. The PDF from this page has each of these.
Receipt or statement: which do I need?
A receipt answers one question: was this payment made, and for which period. A statement answers the bigger one: across these months, what fell due, what was paid and what is owed. Give receipts as payments arrive, and send a statement when a tenant, an accountant or an adjudicator asks for the history.
How do I give a receipt for a part payment?
Tick part payment, then enter what arrived and the rent still owed for the period. The receipt is marked PART PAYMENT rather than PAID and shows the balance, so £400 towards £750 is never remembered as a full month.
Can I use it for weekly or four-weekly rent?
Yes. Pick the rent period and the dates are worked out for it: a weekly receipt names the seven days it pays for, and a statement lists one line for each week, fortnight or four weeks. For weekly rent the rent book duty in section 4 still applies beside it.
How does LetCompliance make receipts?
From the payment you record. On every plan, marking the rent paid or recording a part payment makes the receipt PDF, which you can email to everyone on the tenancy, or have sent as soon as you record the payment once you switch that on in Settings. Rent collected by Direct Debit is receipted when it lands, and receipts sit in the tenant’s portal beside their payment history. The rent page and the statement come with the 3-day trial and every paid plan, from £7.99 a month.
