Landlord document vault with OCR, UK 2026
Every certificate, every agreement, searchable in seconds.
If HMRC, your insurer or your solicitor asks for a specific document, you need to find it in seconds, not hunt through email. LetCompliance's document vault stores every landlord document in one encrypted place, with full OCR search across the content of every PDF and photo.
Encrypted at rest
AES-256 encryption, EU data residency, audit log for every view and download. GDPR-aligned from day one.
OCR search
Search inside PDFs and photos. Find any certificate by address, engineer name, date or even certificate number.
Per-property filing
Auto-filed against the correct property and tenancy. No more folders-within-folders.
What it does
- Stores Gas Safety Certificates, EICR reports, EPCs
- Stores tenancy agreements, guarantor deeds, How to Rent guides served
- Stores deposit certificates and prescribed information
- Stores Renters' Rights Act Information Sheet service proof
- Stores inventories, check-in and check-out reports
- Exports everything as a ZIP on demand (for sale, probate or audit)
Who it\'s for
Any landlord who has ever spent 20 minutes searching their inbox for a gas certificate. Especially valuable for Ltd-company portfolios where directors need audit trails.
The legal basis
Landlords must retain Gas Safety Certificates for at least 2 years (GOV.UK). HMRC requires income records for at least 5 years after the 31 January submission deadline. Insurance claims often hinge on being able to produce an up-to-date EICR and inventory. The vault keeps you compliant with all three retention requirements.
Guidance only, not legal advice. Always verify with your solicitor for contested matters.
FAQs
Where is my data stored?
EU data centres, AES-256 encrypted at rest and TLS in transit. We never sell or share landlord data.
Can I share a document with my accountant?
Yes, generate a time-limited secure link, or invite them as a read-only viewer on Pro and Unlimited plans.
What happens if I cancel?
Export all documents as a ZIP at any time, before or after cancellation. Data is deleted 30 days after account closure unless you request earlier.
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