What is Landlord Database (Private Rented Sector Database)?

The PRS landlord database (2026)

Landlord Database (Private Rented Sector Database)

A national digital register of private landlords and rented properties in England, established under the Renters’ Rights Act 2025 and run by the Government as the "Register your rental property" service. Landlords of assured or regulated tenancies must register themselves and each let property, giving property, occupancy and rent details and copies of the gas safety record, EICR and (where required) EPC, and pay £65 a year per property. It opens on 15 December 2026 and becomes required region by region, with each region getting 3 months to register; all actively let properties must be registered by 14 November 2027. Councils will use it for enforcement and can impose a penalty of up to £7,000 for a breach, or up to £40,000 where an offence is committed, and a court may not make a possession order while the landlord is in breach of the duty to be registered, except on Ground 7A or 14.

Reviewed by Erdem VolkanLast reviewed 16 September 2026How we check facts

Why it matters

What Landlord Database (Private Rented Sector Database) means for a landlord

The Private Rented Sector Database (often called the "landlord database") is a new national register created by the Renters’ Rights Act 2025, run by the Government as the "Register your rental property" service. It opens on 15 December 2026 in the West Midlands and becomes required region by region: each region gets 3 months to register, and all actively let properties in England must be registered by 14 November 2027. Landlords of assured or regulated tenancies register themselves and each let property, with rent and occupancy details and copies of the gas safety record, EICR and (where required) EPC. Breaching the registration requirements can mean a penalty of up to £7,000, or up to £40,000 where an offence such as giving false information is committed, and a court may not make a possession order while you are in breach, except on Ground 7A or 14. Getting your certificates, EPC and licensing in order now means registration is a formality rather than a scramble when the deadline lands.

Worked example

How it plays out

Ian has three let houses in the West Midlands, where registration opens first, on 15 December 2026. In January 2027 he sets up his landlord account, adds each property with its occupancy and rent details, uploads the gas safety records, EICRs and EPCs, and pays £65 for each property. His properties are registered well before the West Midlands deadline, so registration will never stand in the way of a possession order.

An illustrative example. Names, places and figures are made up.

Common mistakes

Where landlords go wrong

01Waiting for your region’s deadline to start looking for missing certificates.
02Registering yourself but not every let property.
03Letting the yearly registration lapse.
04Giving inaccurate information, which can be an offence.

What to do

A short checklist

Find the registration deadline for each property’s region.
Gather gas, EICR and EPC documents now.
Diary the yearly renewal.

Sources

Checked against these sources on 16 September 2026. A guide to the rules in England, not legal advice: for a dispute or a possession claim, speak to a solicitor.